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Minutes Archives
Highlights from the Board of Trustees' Meetings

To read the Press Release that summarizes a Board of Trustees' Meeting, click the meeting headline.
To view the Official Minutes of the Meeting, in PDF format, click the "View Official Minutes" button.
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Academic Year 2013-2014

Board of Trustees' Meetings

July 21, 2014official minutes

Shurtz named Board Chairman

During its regular meeting of the board held in the McAtee Dining Center, members of the Cowley College Board of Trustees elected Dennis K. Shurtz to fill the role as Chairman of the board for the 2014-2015 year.
Other officers elected and board appointments for the upcoming year were as follows: Mark Paton, Vice-Chairman; Bob Juden, Voting Delegate to the Kansas Association of Community Colleges Trustees (KACCT); Ron Godsey, Voting Delegate to the Association of Community Colleges Trustees (ACCT); Brian Sanderholm, Trustee Representative for Professional Negotiations; Ned Graham, Trustee Representative to Receive Open Bids; and Dennis K. Shurtz, Trustee Representative to the Cowley College Endowment Association.
The Board also appointed Libby Moore as clerk of the Board, Tony Crouch as treasurer of the Board, and David Andreas as Board attorney.
The Board designated RCB Bank, Union State Bank, CornerBank, Sunflower Bank/Wichita, Legacy Bank/Wichita and Carson Bank/Mulvane as official depositories, and utilize all qualified institutions in the County for the investment of idle funds.
The Board also designated the Arkansas City Traveler and Winfield Daily Courier for publication of official notices, and kept the Board meeting time at 6:45 p.m. on the third Monday of every month.
Also during the meeting, Darron R. Ammon and Wendy Van Dyne of Bartlett & West presented refined Facilities Master Plan concepts to the Board for review during a video conference.
In other matters:

  1. Presented the 2014-2015 operating revenue and expenditures for review.
  2. The Board approved the change of its August meeting to Aug. 11 to allow the adoption of the 2014-2015 operating budget.
  3. Tony Crouch provided the Board with construction updates. Crouch recognized the Cowley athletic department for tying for first place in the Kansas Jayhawk Community College Conference with 17 individuals named Academic Student-Athletes. The College also had eight athletic programs receive All-Academic team awards.
  4. Crouch informed the Board the College came out well in data received from the National Student Clearinghouse Research Center, ACT Collegiate Assessment of Academic Proficiency (CAAP), and the Noel-Levitz student surveys.
  5. Accepted a letter of resignation from Dane Kelly as assistant men’s basketball coach, effective July 31; accepted a letter of resignation from Rachelle Cobble as administrative assistant to the Vice President of Institutional Advancement, effective July 31.
  6. Approved the employment of Josh Cobble as Executive Director of Enrollment Management, effective July 22; approved the employment of Jason O’Toole as Executive Director of Student Affairs, effective July 22; approved the employment of Tiffany Naccarato as Certified Nursing Coordinator, effective July 22; approved the employment of Eric Nitsche as assistant men’s basketball coach, effective July 22; approved the employment of Gavin Brown as dorm manager/intramurals coordinator, effective July 22; approved the employment of Jessica McIver as admissions representative, effective July 22; approved the employment of Lori Barnes as student services representative, effective July 22; approved the employment of Mica Runnels as academic coordinator, effective August 5.

Other matters discussed are included in the official minutes and the associated press release.

June 23, 2014official minutes

Three architectural plans reviewed at a special Cowley College Board of Trustees meeting

A special meeting of the Board of Trustees of Cowley County Community College and Area Vocational-Technical School was held Monday, June 23, on the main campus in Arkansas City KS.

The primary focus of the work session was to evaluate three architectural plans proposed by Bartlett & West for the extended Facilities Master Plan.

In addition to reviewing the three options for the Cowley College campus in Arkansas City, enhancement suggestions for the educational centers in Mulvane and Winfield were discussed. The board will consolidate the evaluations and discussion points and present a feedback report to Bartlett & West.

Darron R. Ammon, RLA, LEED AP of Bartlett & West participated in the meeting via video conferencing.
The college’s nepotism policy was also discussed. Tony Crouch, interim President, and David Andreas, legal counsel, were tasked with the responsibility to review the current nepotism policy.

June 16, 2014official minutes

Special Board Meeting planned for June 23

During Monday night’s Board of Trustees meeting held in the President’s Dining Room, Cowley College’s Board of Trustees reviewed a request from Darron R. Ammon, RLA, LEED AP of Bartlett & West to schedule a work session at 6 p.m. Monday, June 23 in the Brown Center Room 202. The special meeting will be held to discuss the Facilities Master Plan being conducted by Bartlett & West.

Another item to be considered at the special meeting is the school’s Nepotism policy.

In other matters:

  1. The Board conducted first readings of the Conflict of Interest and Nepotism policies.
  2. Interim president Tony Crouch and Board of Trustee representative, Jim Ramirez, provided a brief synopsis of the KACCT Quarterly meeting which was hosted by Garden City Community College on June 13-14.
  3. Approved a listing of items needed declare surplus. The items included a Toledo Scale, an Adesso Cyber Pad, and a pair of 2009 Dodge Grand Caravans.
  4. Tony Crouch, interim president, provided the Board with construction updates. The Board approved a roofing proposal from Stanfield Roofing to replace the roof on Galle-Johnson. The Board also approved a bid from Mahaney Roofing to replace the roof on the Nelson Student Center. The final construction project consisted of the Board approving the bid from Traver’s Furniture and Carpet to replace the carpet in Kirke Dale Dormitory.
  5. The Board approved the opportunity to participate in a KACCT Leadership Institute with the intent being to “grow your own leaders”. The training will be conducted by former Butler Community College president Jackie Vietti. The cost is a $500 contribution from each school to organize and administer such a program.
  6. Current open personnel positions are: Executive Director of Student Life; Executive Director of Enrollment Management; dorm manager/coordinator of intramurals; certified nursing coordinator; student services representative; dorm manager/assistant to student life; admissions representative; Upward Bound academic coordinator, and part-time library assistant.

Other matters discussed are included in the official minutes and the associated press release.

May 19, 2014official minutes

Board hears about English and Math pilots

Slade Griffiths, Cowley College vice president of academic affairs, informed the college’s Board of Trustees of English and Math pilots recently conducted at the school during the Board of Trustees meeting held Monday in the McAtee Dining Center.

Griffiths said the English pilot with seminar (remedial class) had an 88% success rate for the remedial course and 75% success rate for Composition I. While, one of the mathematics pilots took students with low assessment scores and the results were encouraging. Student success rate is currently at 88% and could increase to 94% after the final examination.

In other matters:

  • Paul Erdmann, vice president for information technology, presented the Board with a status update on the Administrative Student Information System (A/SIS). Erdmann shared his concerns about the college’s current Student Information System and provided reasons why he believes a new system is needed. Following Erdmann’s PowerPoint presentation, the Board had an opportunity to pose questions. The Board approved the motion for Paul Erdmann to proceed with RFP’s for a new Student Information System and bring a proposal back to the Board.
  • Ben Schears, vice president for institutional advancement, spoke of this year’s Great Cowley Duck Dash. The event saw one of the largest years of support and raised more than $21,000 for student scholarships.
  • The Board discussed the following personnel positions that are currently open at the college: Vice president for enrollment management and student affairs; director for enrollment management; assistant director for enrollment management; director for first year experience and retention; math instructor; and English instructor. Interim president Tony Crouch recommended the restructure of the vice president for enrollment management and student affairs to executive director of student life and executive director of enrollment management.  Also the assistant director for enrollment management and director for first year experience will become the director of enrollment management and also student services representative position. The CNA coordinator position will also be added as well as another Math and English position.

official minutesApril 29, 2014

Work Session Board of Trustees

official minutesApril 21, 2014

Board makes decision to reinstate soccer programs, DeSalme as head basketball coach

Nearly four weeks after making the decision to drop the men and women’s soccer programs at Cowley College, the school’s Board of Trustees voted to reinstate the soccer programs during the Board of Trustees meeting held Monday in the McAtee Dining Center.
Also, based on the recommendation of athletic director Shane Larson, the Board approved the decision to reinstate Tommy DeSalme as head men’s basketball coach.

In other matters:

  • The Board approved a Special Board meeting to be held at 5 p.m. Tuesday, April 29 in the Earle N. Wright Community Room. Bartlett and West will be facilitating the Board’s input into the Facilities Master Plan as part of the idea festival happening with students, faculty, and staff.
  • Slade Griffiths, vice president of academic affairs, provided the Board with an academic update. Griffiths informed the Board that the college’s re-accreditation portfolio is going well and will be submitted in early summer. He also spoke of the previous Kansas Board of Regents’ performance agreement, which was successfully defended on April 1.
  • Tony Crouch, interim president/executive vice president of business services, provided the Board with a listing of vehicles that needed to be declared surplus.
  • Accepted a letter of resignation from Clark Williams, president, effective April 10, 2014.
  • Approved the appointment of Tony Crouch as interim president, effective April 10, 2014.
  • The Board received updates on the following personnel positions that are open at the college: vice president for enrollment management and student affairs; director for theatre; head softball coach; English faculty; math faculty; social science faculty; science faculty; and part-time groundskeeper.
  • The Board accepted the contract proposal with Blackboard Inc.

April 9, 2014official minutes

Special Board of Trustee Meeting
A special meeting of the Board of Trustees of Cowley County Community College and Area Vocational-Technical School was called by the Chair. The Board convened into Executive Session for one hour to discuss non-elected personnel.

March 17, 2014official minutes

Three long-time employees to retire from Cowley College

Having made valuable contributions to Cowley College, three long-time employees recently announced their plans to retire. The announcements were shared at Cowley College's Board of Trustees meeting held Monday in the McAtee Dining Center.

The three soon to be retirees are Deb Nittler, Karolee Weller, and Melinda Neal.

In other matters:

  • Discussed the Association of Community College Trustees (ACCT) Board training, which has been scheduled for May 2-3. Narcisa Polonio, Ed.D./Executive Vice President for Education, Research & Board Leadership Services will be on hand to conduct the training.
  • Approved a $3 per credit hour increase in tuition and a $1 per credit hour increase in fees for all Cowley College classes, except for those taken by Oklahoma residents. There will be an additional $5 per credit hour increase in tuition for Oklahoma residents.
  • Approved new dorm rates for 2014-15 based on Great Western Dining's proposed 2.3 percent increase in food costs for next year. Both dorm plans will experience a price increase of $75 per year.  Cowley College's cost for its meal plans still rank among the lowest of any community college in the state of Kansas.

February 17, 2014official minutes

Board honors Hargrove; receives update from Social Science Department

The Cowley College Board of Trustees took time to recognize the accomplishments of Lady Tiger head softball coach Ed Hargrove during its monthly meeting held Monday in the McAtee Dining Center. Hargrove announced his plans to retire at the end of the 2014 season earlier in the day.

Also during Monday’s meeting, Todd Shepherd, Cowley College Social Science Department Chair, provided the Board of Trustees with an update on the school’s Social Science Department.

Shepherd informed the Board the Social Science Department offers the following programs: Anthropology, Archaeology, Child Care & Development, Economics, Education, Geography, Health & Physical Education, History, Paraprofessional, Philosophy, Political Science, Psychology, Recreational Leadership, Religion, Social Work, Sociology, and Sports Administration.

The Social Science Department has seven full-time faculty members and offers 15 AA/AS degrees and 1 AAS degree. The Department also offers a certificate program. The Department generated 1,551.5 FTE during the 2012-13 academic year and served 9,494 students, while teaching 582 classes through all modes of delivery.

In other matters:

  • Discussed the annual Phi Theta Kappa Honors Luncheon held at the Ramada Downtown/Topeka on Feb. 13. Will Weeks, Kristen Phipps, and Alyssa Schartz were PTK students representing Cowley College.
  • Discussed a College Coordinating Council that has been established and met for the first time last week. The council will serve as the principal consultative body to president Clark Williams and will meet once a month. Cindy Lenhart, associate vice president for instruction, will serve as the interim chair of the council.
  • The Board approved reserved parking spots for the Board Chairman and a member of the Board of Trustees in the parking lot on the north side of Galle-Johnson Hall.

official minutesJanuary 21, 2014

Board conducts monthly meeting

With a new athletic director, Shane Larson, set to begin employment at Cowley College in mid-March or early April, the school’s Board of Trustees personally thanked interim athletic director Dave Burroughs for his dedicated work with the athletic department over the past year during the monthly Board of Trustees meeting held Tuesday in the McAtee Dining Center.

The Board also congratulated Burroughs on his recent selection into the Kansas Baseball Hall of Fame Class of 2014. The annual induction banquet will be held Saturday, January 25 at Hillside Christian Church in Wichita, located at 8330 East Douglas.

Burroughs has won 1,028 games and two JUCO World Series titles in 26 seasons as the head baseball coach of the Tigers. He was elected to the Cowley College Tiger Athletic Hall of Fame in 2010.

Also at Tuesday’s meeting, Ben Schears, Cowley College vice president for institutional advancement, presented information on the school’s declining enrollment and how the school plans to address the issue.

In other matters:

  • Reviewed an academic report, which included the most current Accountability and Institutional Measures (AIM) document.
  • Reviewed updates from Endowment, Enrollment, Housing, Student Life, Campus Nurse, Athletics, and the Student Life Counselor.
  • President Williams asked the Board to look into the feasibility of hosting a Board Retreat on either March 14-15 or March 28-29.
  • President Williams discussed the Achieving the Dream conference, he and others from the college plan to attend, Feb. 24-27 in Lake Buena Vista, FL.

official minutesDecember 16, 2013

Board receives update on Natural Science Department

Michelle Schoon, Natural Science Department Chair, provided the Board of Trustees with an update on Cowley College’s Natural Science Department during the monthly Board of Trustees meeting held Monday in the McAtee Dining Center.

Schoon informed the Board that there are 14 full-time faculty in the Natural Science Department, consisting of 10 instructors at the school’s main campus in Arkansas City and four instructors at the Mulvane Center.

There are 20 degree plans offered in the Associate of Science. Courses are offered in a variety of formats, including online, hybrid, traditional, or block classes.

The college’s CAAP (ACT assessment program) scores are consistently above the national norm.

The college’s Natural Science Department serves over 5,000 students annually with 378 sections of Math and Science. In the 2012-2013 academic year there were 22,774 student credit hours generated and a total headcount of 5,683.

In other matters:

  • Christina Henson of Swindoll, Janzen, Hawk & Loyd, LLC was on hand to inform the Board of the annual audit of all college funds for fiscal 2012 that were recently completed. “I think you will be pleased with the findings,” Henson said. “You have a great staff in place, and Tony and his staff did a great job of getting us the information we needed.”
  • President Williams provided the Board with an academic update. The AQIP portfolio is much further along and on schedule for completion; the Achieving the Dream application was sent in early December; the all-college meeting for the spring semester is set to take place Thursday, Jan. 9 at 7:45 a.m. in the Earle N. Wright Community Room; the Kansas Board of Regents performance agreement was approved by their subcommittee on Dec. 3. “Kudos to Slade (Griffiths) and his team who presided over that effort,” Williams said.

November 18, 2013official minutes

Board receives update on Non-Destructive Testing program

Joe Clasen, Career and Technical Education Department Chair/Non-Destructive Testing instructor, provided the Board of Trustees with an update on Cowley College’s Non-Destructive Testing program during the monthly Board of Trustees meeting held Monday in the McAtee Dining Center.

Clasen teaches Non-Destructive Testing classes at both Cowley College’s Arkansas City and Mulvane Centers. He attended Cowley College as a student prior to beginning teaching at the school in 2007. He has brought the NDT field into the online setting and helped create the world’s first NDT associate degree program.

In other matters:

  • Discussed the KACCT/COP meeting, which will be held Dec. 8-9 at Coffeyville Community College. President Clark Williams and Board representative Jim Ramirez plan to attend the meeting.
  • Tony Crouch, executive vice president of business services, provided the Board with the final county evaluation and mill levy for 2013-14. The county valuation is 222,268,394 and the mill levy is 19.388.

October 21, 2013official minutes

Board receives update from Business, Computer and Information Technology Department

Rae Dale, Cowley College Business, Computer, & Information Technology Department Chair, delivered a power point presentation during the monthly Board of Trustees meeting held Monday in the McAtee Dining Center to inform the Board of what is happening in the BCIT Department.

Dale has worked at Cowley for the past 21 years and is in her first year as BCIT Department Chair. The BCIT Department is located in the Webb-Brown Academic Center.

The BCIT Department offers Associate of Arts, Associate of Science, Associate of Applied Science, Associate of General Studies Degrees, and/or certification in the following programs of study: Accounting, Agriculture, Business Administration, Business Administrative Technology, Administrative Office Management and Office Careers, Legal Office Assistant and Legal Office Support, Medical Transcription, Medical Coding and Medical Office Support, Entrepreneurship, Equine Management, Golf Course Management, Hotel/Restaurant, Leadership (Business Emphasis), Management Information Systems Other Course Options include, Computer Networking, Culinary Skills, Interior Design, and American Sign Language.

In other matters:

  • President Williams provided the Board with a presidential report. He spoke of growing enrollment at the college; the college’s fall play “Cactus Flower”, “Everyone involved did a terrific job”, Williams said; his attendance at the Council of President’s meeting in Topeka; the Vienna Boys' Choir will perform at Cowley on Nov. 11 along with several other entertaining events planned during the month of November; his participation at the ACCT 44th Annual Leadership Congress in Seattle, WA; the college’s decision to continue to compete in the same athletic divisions next year as they did this school year; and the school’s success rate in developmental education.
  • The academic affairs council approved the following new courses: Peer Service and Awareness I-IV; Archaeology Field School. The council also approved modification of the Anthropology AA degree by adding the Archaeology Field School course.

September 16, 2013official minutes

Board discusses successful KACCT/COP meeting

During Monday night’s annual monthly Cowley College Board of Trustees meeting held in the McAtee Dining Center, members of the Board discussed the KACCT/COP meeting held Friday and Saturday at the school’s main campus in Arkansas City.

The state’s 19 community colleges were represented at the KACCT/COP (Kansas Association of Community College Trustees/Council of Presidents) meeting, with a majority of the school’s presidents on hand.

“It served as a wonderful opportunity for me to get to know my colleagues,” Cowley College president Clark Williams said.

  • Saw Cowley College president Clark Williams present a gift to Paige Traffas of Arkansas City for being named September Student of the Month.
  • Received an overview of the CAAP (Collegiate Assessment of Academic Proficiency) Assessment from Todd Shepherd, Social Science Department Chair. Shepherd informed the Board that the College scored above the national scaled means in the four areas of testing, which include, Writing Skills, Mathematics, Reading, and Critical Thinking.
  • Heard a Cowley College housing update from Landon West, Director of Housing. The College’s six dormitories are currently at 100% occupancy. There are a total of 482 students in the dorms.
  • Slade Griffiths, vice president of academic affairs, provided the Board with an academic report. Griffiths discussed the new early warning student warning system grade reporting program that has been implemented. He also mentioned the academic affairs council recently approved the new Mastercam Art Toolpaths course.
  • Reviewed Endowment/Enrollment/and Student Life events submitted by Ben Schears, vice president for institutional advancement and student life.
  • Reviewed retention information submitted by Charlee Wilson, director of retention and first year programs.
  • The College’s annual Blitz Drive for TBC Scholarships will take place Thursday, Sept. 19.
  • Linda Kreutzer, director of human resources, provided an update on personnel vacancies, resignations, and hirings.

August 12, 2013official minutes

Board approves 2013-2014 operating budget

Cowley College’s Board of Trustees unanimously approved the 2013-2014 operating budget for the college during its annual monthly meeting held Monday in the McAtee Dining Center.

The 2013-2014 budget has a projected mill levy of 19.020, which is the same as the final 2012-2013 levy.

Revenues are based on in-state enrollments of 80,000 credit hours, a state operating grant of 6,933,300 and a county valuation of 227,579,957. Expenditures are based on anticipated enrollments at each campus and objectives as set forth by the Board of Trustees and the Administrative Team.

The college’s total budget for 2013-2014 is $34.6 million.

In other matters:

  • Heard from Chris Cannon, Department Chair of Health & Human Services and Director of EMS Education. Cannon provided the Board with an update and slideshow on Cowley EMS Education. Cannon spoke of Cowley’s 84% student retention rating. “That kind of completion rate is spectacular,” Cowley College vice president of academic affairs Slade Griffiths said. “I thank Chris for being here and also at the All-Faculty meeting”
  • Discussed the Annual KACCT/COP meeting, which will be held Sept. 13-14 at Cowley College. The meeting will begin at 1:30 p.m. Friday, Sept. 13 and conclude by 1 p.m. Saturday, Sept. 14.
  • Reviewed a copy of the 2013-2014 KACCT Calendar of Events.
  • Approved the re-submitted Pets/Animals and College Facility policy (145.00).

 

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