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Minutes Archives
Highlights from the Board of Trustees' Meetings

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Academic Year 2014-2015

Board of Trustees' Meetings

July 20, 2015

Cowley College installs newly elected trustees

Having recently been elected to four year terms as trustees of Cowley College, JoLynn Foster, Jim Ramirez (incumbent), and Sid Regnier were administered the Oath of Office during Cowley College’s Board of Trustees regular monthly meeting held Monday in the McAtee Dining Center.

The board approved the nominations for Board of Trustees’ officers for 2015-2016: Dennis Shurtz, Chairman; Bob Juden, Vice-Chairman and Alternate Voting Delegate to the KACCT and ACCT; Ned Graham, Voting Delegate to the Kansas Association of Community Colleges Trustees (KACCT); Brian Sanderholm, Voting Delegate to the Association of Community Colleges Trustees (ACCT); Jim Ramirez, Trustee Representative for Professional Negotiations; Sid Regnier, Trustee Representative to Receive Open Bids; and JoLynn Foster, Trustee Representative to the Tiger Booster Club.

In other matters, the board:

  • Agreed to conduct the Board Retreat from 8 a.m. to 11:30 a.m. Saturday, August 8.
  • Approved the decision to change the August Board of Trustee meeting date from August 17 to August 10 to allow the adoption of the 2015-2016 operating budget.
  • Approved the 2015-2016 Master Agreement between the Cowley County Community College Education Association and the Board of Trustees.

June 15, 2015official minutes

Board honors Godsey, Paton for years of service

Serving in various roles on Cowley College’s Board of Trustees Ron Godsey and Mark Paton took part in their final meeting Monday night in the McAtee Dining Center.

Godsey had served on the Board since 1995, while Paton had been a Board member since July 2003.

In other matters:

  • Matt Stone, Cowley College Director of Security and Public Safety, presented a power point presentation regarding the advantages/disadvantages/possibilities of transitioning to a campus police department. Dan Ward, Arkansas City Police Chief, and James T. “Tim” Bryan, Butler Community College Police Chief, were on hand to answer questions.
  • Approved the amended 2015-2017 Neighborhood Revitalization Plan with the City of Winfield, KS.
  • Board member Bob Juden provided a summation of the KACCT/COP Retreat he attended June 12-13 at Barton County Community College. Along with Juden, newly elected Board members JoLynn Foster and Sid Regnier also attended the Retreat as did incoming president Dr. Dennis C. Rittle. “It was very good to have our new Trustees and Dr. Rittle there,” Juden said. “It was also great to communicate with individuals from other colleges.”
  • Crouch informed the Board that Cowley College now has approval to teach online classes in all 50 states and three territories. “Hats off to Stephani Johns-Hines and Paula Phelps. They have worked their tails off and done an incredible job to make that happen,” Crouch said.
  • Janice Stover, interim vice president of academic affairs, informed the Board of the college’s four new Concurrent Enrollment Partnership Agreements for the 2015-2016 academic year and the rewritten new agreements with existing school districts.
  • In the athletic report, Crouch shared with the Board that Cowley College baseball player Garrett Benge was recently named the NJCAA Division I Player of the Year.

May 18, 2015official minutes

Board hears of Media Club trip to Denver

Members of Cowley College’s Media Club provided a power point presentation highlighting its recent trip to Denver, CO during Cowley College’s Board of Trustees regular monthly meeting held Monday in the McAtee Dining Center.

Media Club sponsors Meg Smith and Adam Borth were joined by students Tyler Eckstein, Holly Landis, Avery Osen, and Clinton Willis.

In other matters:

  • Approved the attendance of incoming president Dr. Dennis C. Rittle, incoming Board members JoLynn Foster and Sid Regnier, and current Board members Bob Juden and Ned Graham, at the KACCT/COP meetings which will be held June 11-12 at Barton County Community College. A new Trustee orientation will be held for all incoming new Trustees.
  • Tony Crouch, interim president/executive vice president of business services, provided the following construction update. The grade modifications have been completed and the grass is beginning to spread at the South Athletic Complex. The header repair inside W.S. Scott Auditorium has been completed. Painting of both the interior and exterior of the College’s Recreation Building should begin this week, weather pending.
  • Submitted for first reading the following policies: Faculty Checkout; Student Senate; and Pet/Animals & College Facilities.
  • Learned that through the SARA process (ability to teach online education courses in other states) Cowley College can teach in 49 states. The last, Maryland, will be gained in the near future. “Thanks to Stephani (Johns-Hines) and Paula (Phelps) we are way ahead of the game on this,” Crouch said.
  • Crouch informed the Board that the Cowley College men’s track and field team had a pair of individual national champions at the Outdoor NJCAA National Track and Field Championships held May 14-16 in Hutchinson, KS. Sergio Guijo was the national champion in the hammer and Damien Odle was the national champion in the javelin. “Congratulations to Courtney (Gougler) on her coaching and recruiting efforts,” Crouch said.

April 20, 2015official minutes

Board hears about success of PTK organization

During Cowley College’s Board of Trustees regular monthly meeting held Monday in the McAtee Dining Center, the Board had an opportunity to hear about the school’s Phi Theta Kappa (PTK) organization’s recent attendance at the Phi Theta Kappa International Convention in San Antonio, Texas. Cowley College’s PTK chapter members and advisors received a Distinguished Chapter Award during the Hallmark Awards Gala.

Alpha Gamma Upsilon also received recognition for reaching five star level and being one of the top 100 chapters of Phi Theta Kappa.

In other matters:

  • Saw interim president Tony Crouch present Kandice Wright of Douglass, KS, and Laura Petersburg of Goddard, KS, with gifts for being named the school’s March and April Students of the Month.
  • Tony Crouch, executive vice president of business services/interim president, provided the following construction update. Wells Construction is in the process of making minor grade modifications to level a soccer field-size area south of the Travis Hafner Training Center. The plan is to use dirt mounds from baseball containing grass sprigs to finish the area, thus giving the start to a playable turf for a practice field. Crouch also mentioned Schneider Construction is repairing the header over the stage inside W.S. Scott Auditorium.
  • Accepted a letter of retirement from Tony Crouch, interim president/vice president of business services, effective June 30, 2015. “I wish to thank all the students and staff of the college with whom I have had the great privilege to work these last nearly twenty-one years,” Crouch said in his retirement letter.
  • Accepted letters of resignation from Molly Scanlon as assistant women’s volleyball coach, effective April 17; Wesley Taylor as Natural Science instructor, effective May 31; Bev Manuszak as TRIO-IMPACT/Student Support Services Counselor, effective June 17; Dennis Abington as Security and Safety Officer, effective June 30; and Peg Williams as Dorm Manger at the Lodge/Secretary for the Student Services Department, effective June 30.
  • The following personnel positions are currently open: Maintenance Technician; Faculty-Director of Vocal Music; Faculty-3D Art; Technical Director of Theatre; Department Secretary-TRIO program; Advisor-TRIO program; Vice President of Academic Affairs; Department Secretary-Registrar’s Office; Department Secretary-Admission’s Department; Coordinator of Student Health Services; Disability Services Coordinator; Natural Science instructor; Security and Safety Officer; Dorm Manager/Secretary-Student Services Department; Vice President of Business Services; assistant women’s volleyball coach.

official minutesApril 3, 2015

Cowley College names Dr. Dennis Rittle new President

Dr. Dennis RittleThe Board of Trustees of Cowley College announced that Dr. Dennis Rittle has been selected as President of Cowley College during a special meeting held Friday in the Earle N. Wright Community Room.

The Board of Trustees held public forums with three finalists in late January and early February.

Dr. Rittle attended Friday’s special meeting and had an opportunity to speak to those in attendance. He thanked the Board of Trustees, interim President Tony Crouch, and the college’s administrative team for their work during this transition.

official minutesMarch 16, 2015

Four long-time employees to retire from Cowley College

Cowley College’s Board of Trustees was informed that four long-time employees of Cowley College plan to retire prior to the fall 2015 semester. The Board learned of these announcements during the regular monthly meeting held Monday night in the McAtee Dining Center.

Those planning to retire are Terri Hutchinson, Admissions Department secretary; Slade Griffiths, vice president of academic affairs; Connie Donatelli, vocal music director; and Kathy Witte, TRIO program coordinator.

In other matters:

  • Approved the recommended $3 credit hour increase in tuition and $1 credit hour increase in fees for all Cowley College classes.
  • Approved Great Western Dining’s proposed 4 percent increase in rates for the 2015-16 academic year. The increase will cover the price increases from Great Western Dining and the amount of debt reduction payments scheduled for the coming year.
  • Approved the Student Appeal of Course Grades (263.00) be changed from policy to procedure.
  • Discussed the Phi Theta Kappa Kansas Regional Convention, which was held March 6-8 in Wichita, KS. Cowley College’s PTK organization took home 16 awards at the banquet and was named a Five Star Level Chapter, which is the top status of achievement at the international organization. The Paragon Award for New Advisors was awarded to Cowley’s Deborah Layton.
  • Approved the employment of Jonathan Moore as Maintenance Technician, effective March 23; approved the employment of Rachel Schmeidler as Coordinator of Military Services, effective April 6.
  • Accepted a letter of resignation from Malachi Winters as Lead Paramedic instructor, effective, March 9; accepted a letter of resignation from Tabitha Farley as Coordinator of Student Health Services, effective May 22.

official minutesFebruary 26, 2015

Board of Trustees conducts special meeting

The Cowley College Board of Trustees conducted a special meeting Thursday, February 26 in the President’s Conference Room located inside Galle-Johnson Hall.

February 16, 2015official minutes

Ewing, Sheets announce retirements

After more than 26 years at Cowley College, long-time Humanities instructor Dejon Ewing announced her decision to retire from full-time teaching at the end of the spring semester during the regular monthly meeting held Monday night in the McAtee Dining Center. Also announcing his retirement was Glen Sheets, automotive instructor at Cowley College’s Mulvane Center, effective June 1, 2015. Sheets has been employed at the college since August 1, 2008.

In other matters:

  • Saw interim president Tony Crouch present Kayla Crane of Arkansas City, KS, with a gift for being named the school’s February Student of the Month.
  • Board member Brian Sanderholm discussed the ACCT Community College National Legislative Summit he attended Feb. 9-12 in Washington, DC. “It was a very enlightening visit and I appreciate the opportunity to attend the conference,” Sanderholm said.
  • Approved the removal of Mail Services policy (154.00) and replaced it with Procedure OPR004. College Mail Services. The purpose of this procedure is to ensure employees understand guidelines for mail services and use the most cost effective method.
  • Reviewed the following new course recently approved by the academic affairs council. Advanced Stagecraft (3 credit hours).
  • Approved the decision to enter into a lease agreement with Larry Fugate for property at 516 through 532 South Market Street in Wichita.
  • Reviewed the following personnel positions that are currently open at the college. The positions are Coordinator of Military & Veteran Services, and Maintenance Technician.

February 5, 2015
official minutes
A special meeting of the Board of Trustees of Cowley County Community College was held to discuss non-elective personnel.

February 3, 2015
official minutes
A special meeting of the Board of Trustees of Cowley County Community College was held to discuss non-elective personnel.

January 29, 2015
official minutesA special meeting of the Board of Trustees of Cowley County Community College was held to discuss non-elective personnel.

January 20, 2015

Art instructor to retire from Cowley CollegeMinutes Archives

The Cowley College Board of Trustees accepted a letter of retirement from art instructor Mike Fell during the regular monthly meeting held Tuesday night in the McAtee Dining Center. Fell has been a full-time instructor at Cowley College since 2005 and plans to retire on June 1, 2015. At Cowley, Fell serves as an instructor of 3D Art, Design, and Art Appreciation.

Also, during Tuesday’s meeting, Roxanna James, director of IMPACT programs, provided the Board with an update. The program is a federally funded TRIO Student Support Services program designed to assist eligible students in successfully reaching their academic goals.

In other matters:

  1. Saw Cowley College interim president Tony Crouch present gifts to the school’s November, December, and January Students of the Month.
  2. Sid Regnier, retired vice president of business services at Cowley College, asked for the Board of Trustee’s opinion to President Obama’s proposal to give two years of community college education to students which can meet certain grade requirements.
  3. Tony Crouch provided the Board with a construction update. All work on the Nelson Student Center roof has been completed except for the roof cap.
  4. Discussed the college’s visit from the Office of Civil Rights on Tuesday, Jan. 20.
  5. Accepted a letter of resignation from Mark Richardson as Disability Services Coordinator, effective May 22; accepted a letter of resignation from Jamison Rhoads as technical director of theatre, effective June 30.
  6. Approved the employment of Megan Brownlee as technology support specialist, effective Jan. 21; approved the hiring of Joe Shriver as bus driver, effective Feb. 2.
  7. Discussed the new Coordinator of Military and Veteran Services position which is currently open.
  8. Approved that the College will offer those employees who have obtained or will obtain 85 points prior to June 30, 2015, pursuant to KPERS’s calculation, an early retirement opportunity whereby the customary 60 years of age requirement will be waived, and upon submission of retirement letter on or before March 31, 2015, with an effective retirement date of on or before June 30, 2015, said employee will otherwise be allowed to participate in retirement benefits.
  9. Held three executive sessions totaling 60 minutes for preliminary discussions relating to non-elected personnel, property acquisition, professional negotiations, and to consult with legal counsel.official minutes

January 16, 2015

A special meeting of the Board of Trustees of Cowley County Community College was held official minutesto discuss non-elective personnel.

January 15, 2015

A special meeting of the Board of Trustees of Cowley County Community College was held to discuss non-elective personnel.
official minutes

January 14, 2015
A special meeting of the Board of Trustees of Cowley County Community College was held to discuss non-elective personnel.

December 15, 2014official minutes

Auditor shares information with college’s Board of Trustees

Scott Loyd of Swindoll, Janzen, Hawk & Loyd, LLC, provided Cowley College’s Board of Trustees with an audit report during the regular monthly meeting held Monday night in the McAtee Dining Center.

Also, during Monday's meeting, John Haas of Ranson Financial Consultants, LLC, presented the Board with a refinance on the dorm debt. The Board approved the decision to secure the bid from First Banker's Banc of Saint Louis, which would ensure a net savings of $167,000 over a three-year period.

The Board also acknowledged the 2014-2015 final county valuation and mill levy. The mill levy is 18.790, which is a decrease from the final 2013-2014 levy of 19.388.

In other matters:

  1. The Board decided to move its January meeting date from Monday, January 19 to Tuesday, January 20.
  2. 4. Discussed the filing deadline of noon, January 27 for those Trustees whose terms expire on June 30, 2015. Trustees whose terms expire on June 30 are: Ron Godsey, Mark Paton, and Jim Ramirez. The primary, if needed, will be held March 3 and the general election will take place on April 7.
  3. Approved the resolution between Cowley College and Cowley County to participate in the Federal Emergency Management Agency (FEMA) Multi-Hazard agreement and comply with the requirements.
  4. Accepted a letter of resignation from Hannah Andrews as Student Services Representative, effective Dec. 19.
  5. Approved the employment of Marcus Hicks as Director of Admissions, effective January 1, 2015, and Ann Roney as Student Services Representative, Mulvane.
  6. The following personnel positions are currently open: Technology Support Specialist, Bus Driver, and Student Services Representative/Ark City.
  7. Approved the real estate contract with Burlington Northern and Santa Fe Railway upon review and approval of Board attorney, David Andreas.

December 2, 2014

The Board of Trustees for Cowley College met in special session at 3 p.m., December 2, 2014 on the campus of Cowley College.  After the meeting was called to order by Chairman Dennis K. Shurtz , the board adjourned into executive session to review applications for the college presidency position.
After returning from Executive Session the meeting was adjourned. 

November 17, 2014official minutes

Board presented with 30 year vision of Campus Plan

Darron R. Ammon, RLA, LEED AP of Bartlett & West, along with John Freshnock of Williams, Spurgeon, Kuhl, & Freshnock Architects, INC, presented Cowley College’s Board of Trustees with the final Facilities Master Plan for review during Monday night’s Board Meeting held in the McAtee Dining Center.

Also during Monday’s meeting, the Student Information System (SIS) contract between Cowley College and Jenzabar, Inc, was approved by the Board.

October 21, 2014official minutes

Board hears marketing presentation

Sarah Bryant, director for marketing at Cowley College, presented the Board of Trustees with a marketing update during the college’s Board of Trustees meeting held Monday in the McAtee Dining Center. She shared her long term goals for the marketing of the college and discussed current advertising as well as sponsorships and partnerships with area businesses and Chambers of Commerce.

In other matters:

  1. Approved the interlocal agreement with the City of Winfield 2015-2017 Neighborhood Revitalization Plan that was presented by Gary Mangus.
  2. Stephani Johns-Hines, associate vice president for online and Mulvane operations, answered questions related to the proposed contract with BEST (Barker Educational Services Team LLC).
  3. Interim president Tony Crouch provided the Board with an overview of the strategic planning process development to date.
  4. Held second readings on the following policies Nepotism (170.00), Student Code of Conduct Policy (403.00), Campus Disturbances, delete policy, replace with procedures SAF004 and SAF005.
  5. Viewed an academic report and discussed a new (Applied Technologies) AGS degree that was recently approved by the academic affairs council. Also discussed the academic affairs council recent approval of a new type of education and training program for students. In the future, more short-term programs will be developed to meet community and student needs in curricula of 15 or less credit hours. They will be denoted as a “Certificate of Completion” and a certificate shall be issued by the college.
  6. Accepted a letter of resignation from Clinton Marlow as director of computer services. Also accepted a letter of resignation from Gina McKown as Wellness Center director, and Helen Nakos as director of admissions.
  7. Approved the employment of Kim Peri as library assistant, effective Oct. 21; approved the hiring of Casey Vogt as student services representative, effective Oct. 21; approved the employment of Jennifer Anderson as director of GED/ABE, effective Nov. 4.
  8. Approved the request for extension of retirement date for Julie Perdue, secretary in the Registrar’s Office. Her retirement date has been extended to May 31, 2015.
  9. Held a 25-minute executive session to discuss property, non-elected personnel, and consult with legal counsel.

September 15, 2014official minutes

Long time employees to retire from the college

A pair of long-time employees of Cowley College submitted letters of retirement during the college’s Board of Trustees meeting held Monday in the McAtee Dining Center.
Greg Schartz, bus driver, who has served various roles at the college since 1992, plans to retire at the end of the year. Julie Perdue, secretary in the Registrar’s Office, has been employed at the college since 1996 and also plans to retire on Dec. 31, 2014.
Also, at Monday night’s Board Meeting, the Board approved the decision to allow the college to negotiate with Jenzabar (EX) to create a new Administrative/Student Information System (A/SIS) at the school.
In other matters:
  1. The Board granted the college authority to negotiate a final contract with Barker Education Service Team (BEST) after reviewing its Online Non-Destructive Testing (NDT) program proposal.
  2. Approved the employment of Jeff Benito as head men’s tennis coach/dorm manager, effective Aug. 28.
  3. Approved the internal transfer of Devin Graves from director of GED/ABE to registrar, and Kathy Witte from library assistant to IMPACT program coordinator.
  4. Heard from Brad Vogele on the possibility of hosting a Championship Bull Riding (CBR) or Professional Rodeo Cowboys Association (PRCA) event on college property located by the Travis Hafner Training Center sometime in the spring. The Board granted Vogel 60 days to gather more information to present at the November meeting.
  5. The Board approved the decision to pursue a $5,000 expense for a Fact Sheet on Cowley College and how it relates to the economic impact of Cowley County.
  6. Crouch discussed the agreement between USD 470 and Cowley College to share the use of the Arkansas City High School tennis facility. “I applaud (USD) 470 and Cowley College in sharing the use of the high school tennis facility as a saving to the tax payers,” Board Chairman Dennis K. Shurtz said.
  7. Heard from vice president of academic affairs Slade Griffiths on Cowley College students who transfer to Emporia State University. Cowley students do better than ESU students that start there and those that transfer to them from other community colleges.
  8. Approved moving the regularly scheduled starting times of the monthly Board of Trustee meetings from 6:45 p.m. to 6 p.m.

August 11, 2014official minutes

Board approves 2014-2015 operating budget

Cowley College’s Board of Trustees unanimously approved the 2014-2015 operating budget for the college during its annual monthly meeting held Monday in the McAtee Dining Center.

The 2014-2015 budget has a projected mill levy of 18.833, which is a decrease from the final 2013-2014 levy, but results in an equal tax levy. Cowley College interim president Tony Crouch noted the final mill levy will be subject to final county valuation in the first part of November.

Revenues are based on total in-state enrollments of 86,588 credit hours, a state operating grant of 6,933,300 and a county valuation of 229,846,569. Expenditures are based on anticipated enrollments at each campus and objectives as set forth by the Board of Trustees and the administrative team.

The college’s total maximum budget for 2014-2015 is $35,925,337.

In other matters:

  1. Approved the 2014-2015 Master Agreement between the Board of Trustees of Cowley College and the Cowley College Education Association.
  2. Approved a salary increase of $1,000 in total salaries or annualized hourly wages for full-time administrative and classified staff, effective August 1. If total revenues for fiscal year 2014-15 reach $19,811,000.00, an additional $300 would be allocated to each full-time administrative and classified staff member. Likewise, were the total revenues for fiscal year 2014-15 to reach $19,872,000.00, another $300 would be allocated to each full-time administrative and classified staff member.
  3. Crouch mentioned the college’s ongoing discussion with USD 470 about a cooperation agreement which would allow the college to play tennis at the Arkansas City High School tennis courts next year.
  4. Crouch provided the following construction update. Stanfield Roofing completed work on the roof of Galle-Johnson Hall; Mahaney Roofing will complete the entire roof replacement of the Nelson Student Center in early fall; Traver’s Furniture and Carpet has completed the carpet installation in the Kirke Dale Dormitory; Schneider Construction has replaced the soffit around Renn Memorial Library.
  5. The Board approved the following policies: College Vehicles (153.00), Social Networking (149.00), and Academic Code of Conduct (402.00).
  6. Crouch mentioned the college has received proposals from three SIS (Student Information System) vendors. After having time to review the proposals, one will be presented for recommendation at the September Board meeting.
  7. Approved the employment of Charity Andrews as head women’s tennis coach, effective August 22; approved the hiring of Roxanna James as director of student support services grant/IMPACT, effective August 12; approved the employment of Sheila Officer as adult education instructor/Hutchinson Corrections Facility, effective August 12.
  8. Approved the draft agreement with former president Clark Williams.
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