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Minutes Archives
Highlights from the Board of Trustees' Meetings

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Academic Year 2014-2015

Board of Trustees' Meetings

January 19, 2015

Art instructor to retire from Cowley College

The Cowley College Board of Trustees accepted a letter of retirement from art instructor Mike Fell during the regular monthly meeting held Tuesday night in the McAtee Dining Center. Fell has been a full-time instructor at Cowley College since 2005 and plans to retire on June 1, 2015. At Cowley, Fell serves as an instructor of 3D Art, Design, and Art Appreciation.

Also, during Tuesday’s meeting, Roxanna James, director of IMPACT programs, provided the Board with an update. The program is a federally funded TRIO Student Support Services program designed to assist eligible students in successfully reaching their academic goals.

In other matters:

  1. Saw Cowley College interim president Tony Crouch present gifts to the school’s November, December, and January Students of the Month.
  2. Sid Regnier, retired vice president of business services at Cowley College, asked for the Board of Trustee’s opinion to President Obama’s proposal to give two years of community college education to students which can meet certain grade requirements.
  3. Tony Crouch provided the Board with a construction update. All work on the Nelson Student Center roof has been completed except for the roof cap.
  4. Discussed the college’s visit from the Office of Civil Rights on Tuesday, Jan. 20.
  5. Accepted a letter of resignation from Mark Richardson as Disability Services Coordinator, effective May 22; accepted a letter of resignation from Jamison Rhoads as technical director of theatre, effective June 30.
  6. Approved the employment of Megan Brownlee as technology support specialist, effective Jan. 21; approved the hiring of Joe Shriver as bus driver, effective Feb. 2.
  7. Discussed the new Coordinator of Military and Veteran Services position which is currently open.
  8. Approved that the College will offer those employees who have obtained or will obtain 85 points prior to June 30, 2015, pursuant to KPERS’s calculation, an early retirement opportunity whereby the customary 60 years of age requirement will be waived, and upon submission of retirement letter on or before March 31, 2015, with an effective retirement date of on or before June 30, 2015, said employee will otherwise be allowed to participate in retirement benefits.
  9. Held three executive sessions totaling 60 minutes for preliminary discussions relating to non-elected personnel, property acquisition, professional negotiations, and to consult with legal counsel.

December 15, 2014

Auditor shares information with college’s Board of Trustees

Scott Loyd of Swindoll, Janzen, Hawk & Loyd, LLC, provided Cowley College’s Board of Trustees with an audit report during the regular monthly meeting held Monday night in the McAtee Dining Center.

Also, during Monday's meeting, John Haas of Ranson Financial Consultants, LLC, presented the Board with a refinance on the dorm debt. The Board approved the decision to secure the bid from First Banker's Banc of Saint Louis, which would ensure a net savings of $167,000 over a three-year period.

The Board also acknowledged the 2014-2015 final county valuation and mill levy. The mill levy is 18.790, which is a decrease from the final 2013-2014 levy of 19.388.

In other matters:

  1. The Board decided to move its January meeting date from Monday, January 19 to Tuesday, January 20.
  2. 4. Discussed the filing deadline of noon, January 27 for those Trustees whose terms expire on June 30, 2015. Trustees whose terms expire on June 30 are: Ron Godsey, Mark Paton, and Jim Ramirez. The primary, if needed, will be held March 3 and the general election will take place on April 7.
  3. Approved the resolution between Cowley College and Cowley County to participate in the Federal Emergency Management Agency (FEMA) Multi-Hazard agreement and comply with the requirements.
  4. Accepted a letter of resignation from Hannah Andrews as Student Services Representative, effective Dec. 19.
  5. Approved the employment of Marcus Hicks as Director of Admissions, effective January 1, 2015, and Ann Roney as Student Services Representative, Mulvane.
  6. The following personnel positions are currently open: Technology Support Specialist, Bus Driver, and Student Services Representative/Ark City.
  7. Approved the real estate contract with Burlington Northern and Santa Fe Railway upon review and approval of Board attorney, David Andreas.

December 2, 2014

The Board of Trustees for Cowley College met in special session at 3 p.m., December 2, 2014 on the campus of Cowley College.  After the meeting was called to order by Chairman Dennis K. Shurtz , the board adjourned into executive session to review applications for the college presidency position.
After returning from Executive Session the meeting was adjourned. 

November 17, 2014official minutes

Board presented with 30 year vision of Campus Plan

Darron R. Ammon, RLA, LEED AP of Bartlett & West, along with John Freshnock of Williams, Spurgeon, Kuhl, & Freshnock Architects, INC, presented Cowley College’s Board of Trustees with the final Facilities Master Plan for review during Monday night’s Board Meeting held in the McAtee Dining Center.

Also during Monday’s meeting, the Student Information System (SIS) contract between Cowley College and Jenzabar, Inc, was approved by the Board.

October 21, 2014official minutes

Board hears marketing presentation

Sarah Bryant, director for marketing at Cowley College, presented the Board of Trustees with a marketing update during the college’s Board of Trustees meeting held Monday in the McAtee Dining Center. She shared her long term goals for the marketing of the college and discussed current advertising as well as sponsorships and partnerships with area businesses and Chambers of Commerce.

In other matters:

  1. Approved the interlocal agreement with the City of Winfield 2015-2017 Neighborhood Revitalization Plan that was presented by Gary Mangus.
  2. Stephani Johns-Hines, associate vice president for online and Mulvane operations, answered questions related to the proposed contract with BEST (Barker Educational Services Team LLC).
  3. Interim president Tony Crouch provided the Board with an overview of the strategic planning process development to date.
  4. Held second readings on the following policies Nepotism (170.00), Student Code of Conduct Policy (403.00), Campus Disturbances, delete policy, replace with procedures SAF004 and SAF005.
  5. Viewed an academic report and discussed a new (Applied Technologies) AGS degree that was recently approved by the academic affairs council. Also discussed the academic affairs council recent approval of a new type of education and training program for students. In the future, more short-term programs will be developed to meet community and student needs in curricula of 15 or less credit hours. They will be denoted as a “Certificate of Completion” and a certificate shall be issued by the college.
  6. Accepted a letter of resignation from Clinton Marlow as director of computer services. Also accepted a letter of resignation from Gina McKown as Wellness Center director, and Helen Nakos as director of admissions.
  7. Approved the employment of Kim Peri as library assistant, effective Oct. 21; approved the hiring of Casey Vogt as student services representative, effective Oct. 21; approved the employment of Jennifer Anderson as director of GED/ABE, effective Nov. 4.
  8. Approved the request for extension of retirement date for Julie Perdue, secretary in the Registrar’s Office. Her retirement date has been extended to May 31, 2015.
  9. Held a 25-minute executive session to discuss property, non-elected personnel, and consult with legal counsel.

September 15, 2014official minutes

Long time employees to retire from the college

A pair of long-time employees of Cowley College submitted letters of retirement during the college’s Board of Trustees meeting held Monday in the McAtee Dining Center.
Greg Schartz, bus driver, who has served various roles at the college since 1992, plans to retire at the end of the year. Julie Perdue, secretary in the Registrar’s Office, has been employed at the college since 1996 and also plans to retire on Dec. 31, 2014.
Also, at Monday night’s Board Meeting, the Board approved the decision to allow the college to negotiate with Jenzabar (EX) to create a new Administrative/Student Information System (A/SIS) at the school.
In other matters:
  1. The Board granted the college authority to negotiate a final contract with Barker Education Service Team (BEST) after reviewing its Online Non-Destructive Testing (NDT) program proposal.
  2. Approved the employment of Jeff Benito as head men’s tennis coach/dorm manager, effective Aug. 28.
  3. Approved the internal transfer of Devin Graves from director of GED/ABE to registrar, and Kathy Witte from library assistant to IMPACT program coordinator.
  4. Heard from Brad Vogele on the possibility of hosting a Championship Bull Riding (CBR) or Professional Rodeo Cowboys Association (PRCA) event on college property located by the Travis Hafner Training Center sometime in the spring. The Board granted Vogel 60 days to gather more information to present at the November meeting.
  5. The Board approved the decision to pursue a $5,000 expense for a Fact Sheet on Cowley College and how it relates to the economic impact of Cowley County.
  6. Crouch discussed the agreement between USD 470 and Cowley College to share the use of the Arkansas City High School tennis facility. “I applaud (USD) 470 and Cowley College in sharing the use of the high school tennis facility as a saving to the tax payers,” Board Chairman Dennis K. Shurtz said.
  7. Heard from vice president of academic affairs Slade Griffiths on Cowley College students who transfer to Emporia State University. Cowley students do better than ESU students that start there and those that transfer to them from other community colleges.
  8. Approved moving the regularly scheduled starting times of the monthly Board of Trustee meetings from 6:45 p.m. to 6 p.m.

August 11, 2014official minutes

Board approves 2014-2015 operating budget

Cowley College’s Board of Trustees unanimously approved the 2014-2015 operating budget for the college during its annual monthly meeting held Monday in the McAtee Dining Center.

The 2014-2015 budget has a projected mill levy of 18.833, which is a decrease from the final 2013-2014 levy, but results in an equal tax levy. Cowley College interim president Tony Crouch noted the final mill levy will be subject to final county valuation in the first part of November.

Revenues are based on total in-state enrollments of 86,588 credit hours, a state operating grant of 6,933,300 and a county valuation of 229,846,569. Expenditures are based on anticipated enrollments at each campus and objectives as set forth by the Board of Trustees and the administrative team.

The college’s total maximum budget for 2014-2015 is $35,925,337.

In other matters:

  1. Approved the 2014-2015 Master Agreement between the Board of Trustees of Cowley College and the Cowley College Education Association.
  2. Approved a salary increase of $1,000 in total salaries or annualized hourly wages for full-time administrative and classified staff, effective August 1. If total revenues for fiscal year 2014-15 reach $19,811,000.00, an additional $300 would be allocated to each full-time administrative and classified staff member. Likewise, were the total revenues for fiscal year 2014-15 to reach $19,872,000.00, another $300 would be allocated to each full-time administrative and classified staff member.
  3. Crouch mentioned the college’s ongoing discussion with USD 470 about a cooperation agreement which would allow the college to play tennis at the Arkansas City High School tennis courts next year.
  4. Crouch provided the following construction update. Stanfield Roofing completed work on the roof of Galle-Johnson Hall; Mahaney Roofing will complete the entire roof replacement of the Nelson Student Center in early fall; Traver’s Furniture and Carpet has completed the carpet installation in the Kirke Dale Dormitory; Schneider Construction has replaced the soffit around Renn Memorial Library.
  5. The Board approved the following policies: College Vehicles (153.00), Social Networking (149.00), and Academic Code of Conduct (402.00).
  6. Crouch mentioned the college has received proposals from three SIS (Student Information System) vendors. After having time to review the proposals, one will be presented for recommendation at the September Board meeting.
  7. Approved the employment of Charity Andrews as head women’s tennis coach, effective August 22; approved the hiring of Roxanna James as director of student support services grant/IMPACT, effective August 12; approved the employment of Sheila Officer as adult education instructor/Hutchinson Corrections Facility, effective August 12.
  8. Approved the draft agreement with former president Clark Williams.
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