Application Process
Cowley students who are interested in obtaining a work study position
should complete an application and submit it to the office of Student
Affairs. Click here for the work
study application form in pdf format, or applications are
available in the office of the Vice President of Student Affairs.
Work study applicants must also complete the Free Application for Federal
Student Aid (FAFSA). The FAFSA is available online at www.fafsa.ed.gov.
International students are exempt from the FAFSA requirement.
Selection Process
Submitted applications will be made available upon request to work study
supervisors. Individual or group interviews will be set up. Upon selection
of a work study student, the supervisor must submit a request to hire
the student to the Vice President of Student Affairs. Each work area
will be responsible for training their student worker(s). Each work
area will be responsible for interviewing, hiring, and training their
student worker(s). A student who applies for work study is not guaranteed
a position. Funds available for work study are not sufficient to accommodate
all requests.
Students who are offered a work study position must complete
payroll paperwork and sign a work study agreement including a statement
of confidentially. Payroll paperwork for each student employee must be
completed before the student begins to work. Two forms of ID are required
from the student. Most common forms are a current driver’s license
and a social security card. A work study orientation will be held in
the first week of the fall semester. Students may complete the paperwork
at this session or come to the office of Student Affairs to complete
the paperwork. Students will not be paid until all payroll paperwork
has been completed and required documents have been provided.
Payroll Process
Once the work study hiring sheet has been submitted by the supervisor
and approved by the Vice President of Student Affairs and the payroll
paperwork is complete, the student will be authorized to clock work
study hours. Students working in an area where CLAWS is accessible
should clock their hours electronically. Other students must complete
a paper timesheet. The student is responsible for clocking/recording
hours worked, and the supervisor is responsible for verifying the hours.
Paper timesheets must be signed by both the student and the supervisor.
Electronic timesheets will be posted by the supervisor. When a supervisor
posts a student’s time, the posting will be considered an electronic
signature and confirmation of hours worked by the student.
The record of hours must be submitted to the Financial
Aid Office each month by the due date in order for the student to receive
payment on the last working day of the month. Timesheets that are turned
in or posted late will be processed on the next month’s scheduled
pay period. Checks may be picked up at the Business Office at the Arkansas
City campus or will be mailed upon request.
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