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Consortium Agreement Policy

A Consortium Agreement is an agreement entered between two colleges for the purpose of determining and disbursing federal aid for a student who is enrolled in both colleges within the same semester. Only one college can disburse aid to a student within the same semester. The Consortium Agreement allows the “home” institution to include the hours and costs at the “host” institution when determining the student's federal aid eligibility for the semester.

To initiate a Consortium Agreement, the student must provide a copy of their enrollment at the “host” institution to the Financial Aid Office at the “home” institution. The “home” institution is the college that will be disbursing aid to the student. The “home” institution will send the Consortium Agreement to the Financial Aid Office of the “host” for verification of enrollment and costs. The tuition and fee portion of the student budget will be adjusted to reflect the respective tuition rate for courses taken at each institution. The student's aid eligibility will be determined based on the total number of hours enrolled and costs of the two colleges.

The student will be responsible for payment at the “host” institution according to their payment policy and deadlines. Cowley will not send payments to the other college. All aid will be disbursed to the student according to Cowley’s disbursement schedules.

Satisfactory Progress will be monitored and administered according to the progress policy of Cowley College for the semester indicated in the agreement.

The student will be responsible for providing a completed grade transcript from the “host” college to Cowley upon completion of the semester included in the agreement. Failure to provide transcripts of completed courses will result in the student's records being placed on hold at Cowley. No further aid will be processed at Cowley until all transcripts of grades are received.

Students receiving Stafford Loans only must be enrolled in at least six hours at Cowley to initiate a Consortium Agreement.

Consortium Agreements must be renewed each semester. It is the student's responsibility to initiate the process by informing the Financial Aid Office of their enrollment.

 

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