142.00 ACCESS TO COLLEGE FACILITIES

The Chief Business Officer reviews College facilities for their most efficient and effective utilization. College functions are given priority in space scheduling. Space may be available at specific times for non-profit community groups when arrangements are made at least 30 days in advance. Rental charges for certain purposes are established by the Chief Business Officer. Any groups from outside the College must provide the College a Certificate of Insurance showing at least the following coverage where deemed applicable.

1. Application forms, on file in the Employee Services Office, must be filled out at least 30 days in advance of an activity to facilitate scheduling of both facilities and custodial personnel.
   
   
2. Priorities for use of College facilities will be as follows:
   
   a. Educational or activity programs of the College.
   b. Community service programs of the College.
   c. Activities sponsored by non-profit community groups within the College district.
   d. Activities sponsored by outside non-profit groups not affiliated with the College or community.
   e. Meetings of public for profit groups.
   
   
3. Religious groups may not hold regularly scheduled church services or revivals in College facilities except in cases of emergencies. Request for services arranged by united church groups will be reviewed and approved individually by the President.
   
   
4. The College shall assign personnel to determine authorized persons and to deny trespassers access to College facilities.
   
   
5. Any group which uses the College facilities must adhere to all College policies and procedures as outlined in the guidelines for College Facilities.
   
   
6. The small dining room in the Dining Center shall be used primarily for hosting individuals or groups from off campus for college related meetings. The use of the campus caterer is required. A maximum of 32 people in attendance is preferred. An administrator, faculty or staff member must be present. Examples for use of the room: Division advisory committee dinners, Endowment Board dinners, Alumni/donor luncheons, Board of Trustees meetings. Student meetings should be scheduled in the Jungle or other campus rooms.
   
   
7. Due to budgeting, maintenance, and staffing issues, there may be times when certain facilities are not available for use.
   
   
8. The College does not assure that the facilities will meet the intended use requirements of the requesting group(s). It is the responsibility of the user of the facilities to determine in advance if the facility meets their needs.

Adopted July 16, 1973
Revised July 18, 1983
Revised August 8, 1988
Reviewed July 11, 1989
Revised June 19, 2000
Revised July 21, 2003
Revised December 17, 2007