153.00 COLLEGE VEHICLES

The College vehicles are for use by College personnel for College business and student activities. The Facilities/Transportation Clerk schedules the College vehicles on receipt of an approved Travel Request based on criteria established by the Chief Business Officer.

1. Vehicle packets, keys, credit cards, etc. will be secured from the Facilities/Transportation Clerk. These packets will be returned to the Facilities/Transportation Clerk or dropped in the transportation drop box, immediately upon return.
2. College vehicles will be fully serviced during and on return from a trip by the user, using self-service pumps where possible with credit card purchases. Servicing includes: gas, oil, washing windows, and tire pressure.
3. Trip cards must be issued and turned in with packets which will indicate mileage out and in and any mechanical deficiencies noted.
4. Students are not authorized to drive College owned vehicles.
5. In case of an accident the driver will be responsible to call the insurance company and report such accident. The name and telephone number of the insurance company is in each packet. Upon return to the College, the driver will make a written report to the Chief Business Officer with details of the accident and action taken. The driver is responsible for completing all required reports. All traffic violations are the individual's responsibility.
6. Employees involved in two accidents within an 18 month period which involve damage to a College vehicle and results in the use of College insurance or College funds to repair or replace the damage, may be restricted from driving a College vehicle for a period of one year. In lieu of driving a College vehicle, the employee will be expected to drive a personal vehicle and be reimbursed only for gas, turnpike fees, etc.
7. College owned vehicles will be returned to the College parking lot immediately on completion of a trip, fully serviced, with the interior clean.
8. Staff members who drive College vehicles who have more than 15 passenger seating must have a CDL License issued by the State of Kansas.
9. High school and younger students/passengers must not be transported in 15 passenger vans.
10. 15 passenger vans are not to be rented or leased.
11. Drivers of college vehicles must obey all traffic regulations. Drivers of 15 passenger vans must not exceed 60mph.
12. All passengers must wear seat belts at all times while traveling.
13. Driver must not drive a vehicle that is not operating properly.
14. Maximum seating capacity including driver is 9 for 15 passenger vans.
15. All equipment and luggage must be secured in a safe manner.
16. All drivers of 15 passenger vans are to complete the training course for driving vans provided by Employee Services.
17. All drivers are to be employed by the College.
18. Smoking and tobacco products are not to be used in any college vehicle.
19. No pets or animals are allowed in college vehicles unless an approved service animal.
20. Any exceptions to this policy shall require prior approval by the Chief Business Officer.
21. Failure to comply with Policy #153 may result in disciplinary action or termination.

Adopted July 16, 1973
Revised August 8, 1988
Revised August 14, 1989
Revised October 15, 1990
Revised September 21, 1992
Revised August 15, 1994
Revised June 19, 2000
Revised July 21, 2003
Revised November 17, 2003
Revised December 17, 2007
Revised June 23, 2008