Employment Opportunities

Open Staff Positions

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Visual and Performing Arts Administrative Assistant
Cowley College

 

"Cowley isn’t a place where you simply go to school or work; it’s a place you become a part of – a place you call home. I love the welcoming, happy ambiance of Cowley."

How To Apply

To apply for a staff position: Submit a complete application packet, including cover letter, resume and staff application to: Cowley College, Attn: Human Resources, 125 South Second St., PO Box 1147, Arkansas City, KS 67005 or email to: employment@cowley.edu. Equal Opportunity Employer. Voluntary EEOC form - Non-discrimination notice

Department Secretary — Natural Science Dept.

Location: Arkansas City Main Campus

Status: Full Time

Close Date: Open until filled. Applicant screening will commence 12/11/2017, therefore interested candidates are urged to get all required materials submitted prior to this date.

 

The Department Secretary-Natural Science performs duties as assigned by the Department Chair, the faculty within the department, and the Academic Affairs Office to support the instructional programs of the department and the College. This is a full-time, 12-month position.

 

Essential Functions:

  • Serve as the communication hub of the department – organize, collect, and make information available to faculty, staff, students, and community members.
  • Serve as liaison between faculty and students and office receptionist– Answer department telephone, take messages, and set up appointments for the department, and relay messages in person, via phone, email, and/or text messaging.
  • Distribute mail to/from department faculty.
  • Provide oversight to keep all machines within the department in working order (copier, printers, computers and any other equipment within the department
  • Work with department chairperson and faculty to complete various department responsibilities (including, but not limited to):
    • Provide clerical support and photocopying for department chair and faculty members
    • Assist faculty members with duties when needed (typing, grading, proctoring, etc)
    • Organize and maintain department files
    • Organize/outline faculty posted hours and schedules
    • Textbook requests
    • Student evaluation of classes (in conjunction with the administrative assistant of academic affairs)
    • Inventory lists
    • Order and management of supplies for the workroom and offices
    • Processing requests for purchase orders, field trips, facilities, vehicles, leave, and travel, etc.
    • Advisory board minutes and validation of competencies
    • Assist with enrollment procedures
    • Administer and monitor make-up tests
  • Maintain course-related and program documents, including:
  • Course procedures
  • Course syllabi
  • Degree grids
  • Program guides
  • Program reviews
  • Catalog Updates
  • Competency forms for program graduates
  • Participate in planning department class schedules each semester and enter schedule in system as directed
  • Gather information from department faculty to prepare reports as needed
  • Navigate, prepare reports, and update information in Cowley student database.
  • Plan and organize department and advisory meetings.  Type and distribute agendas and minutes
  • Assist activity sponsors within the department with club announcements, activities, communication to/from club members, publicity, fundraising, and recruiting.
  • Assist with Math and Science Day, as well as other recruiting events sponsored by the department.
  • Maintain contact with adjunct instructors in the department and provide guidance and assistance as needed.
  • Train, assign, and monitor the work of student workers.
  • Maintain oversight of department page/s on Cowley College website.
  • Help proctor student surveys as needed.
  • Assist in the scheduling of the conference room
  • Maintain courteous, professional and effective working relationships with employees, vendors and/or any other representatives of external organization.
  • Comply with all College policies and procedures
  • Assist the Department Chairperson and Academic Administrators by performing other related duties as assigned.

 

Required Knowledge and Skills:

  • Demonstrate excellent computer skills, including but not limited to; Word, PowerPoint, Excel, and Dreamweaver.
  • Knowledge of general office procedures.
  • Excellent office management skills.
  • Possess great telephone techniques.
  • Ability to work independently, as well as on a team.
  • Ability to work and maintain the highest level of confidentiality.
  • Good communications skills, both written and oral.
  • Ability to organize, multi-task and prioritize work. Work well under deadline pressures.
  • Excellent human relations skills. Ability to work with individuals from a variety of backgrounds.
  • Understanding of and commitment to Academic Quality Improvement Program.


Required Education Background:

  • High School Diploma or equivalent.
  • Coursework in office procedures and computer software.  Experience may replace coursework.
  • Associate Degree in Office Technology or related field, preferred.

 

Required Experience:

  • Minimum of two years experience in professional office setting, performing secretarial-type duties.
  • Minimum of two years’ experience organizing or managing an office.
  • Computer experience, including but not limited to; Word, PowerPoint, Excel, and Dreamweaver.

  
Physical Requirements:
Ability to sit or stand for extended periods of time; ability to move freely around the campus and outreach centers; ability to lift up to 20 pounds; ability to bend, stoop, reach and grasp as required to perform responsibilities; ability to drive motor vehicle; and ability to work for long periods of time at a computer. 

 

Work Environment:
Work performed in an office environment.

 

To apply for this opportunity: Submit a complete application packet, including cover letter, resume and staff application to: Cowley College, Attn: Human Resources, 125 South Second St., PO Box 1147, Arkansas City, KS 67005 or email to: employment@cowley.edu. Equal Opportunity Employer. Voluntary EEOC form - Non-discrimination notice

 

 

Admissions Representative

Location: Arkansas City Campus

Status: Full Time

FLSA Status: Exempt

Division: Enrollment Management

Position Reports To: Executive Director of Enrollment Management

Classification: Group 4

 

Job Summary:

The Admissions Representative is responsible for the implementation of the admissions recruitment plan through campus visits and events, high school visits, college fairs, adult education fairs, academic advising, billing and receiving, financial aid, and other recruitment strategies as assigned by the Executive Director of Enrollment Management.

 

Job Duties:

  • Implement all aspects of the admissions recruitment plan.
  • Make initial contacts with high schools and community organizations to initiate interest in the College in KS and OK.
  • Make follow-up contacts to prospective students on a regular basis through high school visits, education fairs, adult education fairs, phone calls, e-mails, scholarships, and letters.
  • Maintain accurate records and follow up recruitment activities in admissions department databases.
  • Travel and attend various events including; business visits, high school visits, college planning conferences, KACRAO annual admission conference, and any other school or community events that arise.
  • Assist with planning and implementing campus visits and event days.
  • Recruit students according to the standards, guidelines and practices established by the Kansas Association of Collegiate Registrars and Admissions Officers (KACRAO) and by the College.
  • Assist with updating student demographic and academic information in the admissions database.
  • Assist with the development of a recruitment program for returning adult students, including contacts with Business & Industry, Counselors, and students who complete their GED.
  • Assist with the development of recruiting materials, brochures, handouts, and other printed materials.
  • Act as a liaison between assigned academic divisions and the Admissions Office. 
  • Assist faculty, coaches and/or activity sponsors with recruiting efforts.
  • Provide guidance to students on the completion of their college application, assessment, enrollment, financial aid, and business office processes.
  • Determine payment options and accurately receipt and deposit funds when working with students.
  • Direct students on the navigation of student information systems such as Tiger Connect, Blackboard, and Jenzabar EX.
  • Monitor student progress and follow-up as directed.
  • Manage and maintain accurate academic records and information in the Jenzabar EX Systems.
  • Keep current on advising and enrollment information by active participation in the Advisor Alerts online course.
  • Provide students with graduation and transfer information including the degree applications.
  • Provide scholarship information and assistance with the application processes.
  • Serve as primary referral point for all student questions.
  • Evaluate student’s degree plan, transcripts while enrolling in proper classes.
  • Provide knowledge to students on information regarding course transfer ability and alternatives for continuing education opportunities.
  • Assist in the daily functions of the Wichita Bookstore.
  • Ability to work at other remote centers as necessary to assist when other centers/campuses are understaffed (Wichita, and Wellington Campus (Fall of 2018)).
  • Schedule and proctor tests for instructors/students, both from Cowley College and other Colleges.
  • Guide students utilizing the current LMS in the student computer lab.
  • Serve as contact to students for current program and other necessary information.
  • Provide student referrals to appropriate areas (Student Life Counseling, Disability Services, IMPACT).
  • Maintain courteous, professional and effective working relationships with employees, vendors and/or any other representatives of external organization.
  • Comply with all College policies and procedures
  • Assist the Executive Director of Enrollment Management by performing other related duties as assigned.

 

Required Knowledge and Skills:

  • Self-motivated and able to work in a fast-paced environment.
  • Ability to maintain professional composure in stressful situations.
  • Proficiency in Microsoft Office, Office 365, social media, Jenzabar EX, Google, Zogotech, and other databases.
  • Ability to accurately handle and balance cash receipts.
  • Professional knowledge of community college and other postsecondary institutions.
  • Ability to research and analyze various types of information.
  • Ability to work independently, as well as on a team.
  • Ability to work and maintain the highest level of confidentiality.
  • Good communications skills, both written and verbal.
  • Ability to organize and prioritize work. Work well under deadline pressures.
  • Excellent human relations skills. Ability to work with individuals from a variety of backgrounds and diverse populations.
  • Understanding of and commitment to Academic Quality Improvement Program.

 

Required Education Background:

  • Bachelor’s Degree required.

 

Required Experience:

  • Customer Service experience.
  • Handling of cash and receipts.
  • College Admissions and advising experience, preferred.
  • Bilingual in Spanish, preferred.
  • Valid Driver’s License.

 
Supervisory Requirements: None.

 

Physical Requirements:
Ability to sit or stand for extended periods of time; ability to move freely around the campus, outreach centers, and regional locations; ability to lift up to 20 pounds; ability to bend, stoop, reach and grasp as required to perform responsibilities; ability to drive motor vehicle; and ability to work on the computer for long periods of time; motor vehicle travel.

 

Work Environment:
Work performed in an office environment, around campus and off-campus. Periods of intense travel, including weekends and evenings required.

 

To apply for this opportunity: Submit a complete application packet, including cover letter, resume and staff application to: Cowley College, Attn: Human Resources, 125 South Second St., PO Box 1147, Arkansas City, KS 67005 or email to: employment@cowley.edu. Equal Opportunity Employer. Voluntary EEOC form - Non-discrimination notice

 

 

Jenzabar System Analyst

Location: Arkansas City Main Campus

Regular/Temporary: Regular

Full/Part Time: Full

FLSA Status: Salaried/Exempt

Department: Information Technology

Position Reports To: VP Information Technology

 

Job Summary:

The Jenzabar System Analyst is responsible for supporting production, ongoing development, upgrades and system enhancements for the Jenzabar EX software system for Cowley College. This person will serve as the instructional liaison between the College and Jenzabar EX Support Services.

 

Position Duties:

  • Provide systems analysis, problem solving, and necessary programming support to ensure optimum Jenzabar EX system functionality use and capabilities.
  • Collaborate with and lead user groups through process and business data decision activities related to Jenzabar EX and other enterprise systems. 
  • Regularly meet with user groups to understand evolving Jenzabar system needs specific to various administrative departmental areas.
  • Act as a liaison between the college and Jenzabar EX Support to resolve issues and enhance capabilities.
  • Provide timely communication and discussion with users about impact of necessary changes.
  • Attend training, meetings on new features and enhancements to the Jenzabar EX program to maintain high level of product knowledge in areas of assigned responsibility. 
  • Complete other tasks as assigned.

 

Required Knowledge and Skills:

  • Ability to facilitate problem-solving among administrative groups with varying needs and priorities
  • Ability to discuss SIS attributes, capabilities and features to those with varying levels of technical understanding.
  • Excellent interpersonal skills with administrative users, technical staff, and support functions.
  • Strong organizational skills and project management.
  • Ability to be proactive, take ownership of assigned responsibilities working with moderate supervision.
  • Understanding of Higher Education and the flow of student affairs and financial/accounting disciplines is helpful.
  • Strong understanding of technical troubleshooting methodology.

 

Required Education Background:

  • Bachelor’s degree in Computer Science, Information Technologies or related field, or an equivalent combination of experience, education and training.

 

Required Experience:

  • Four (4) or more years’ experience working in ERP or SIS systems is required.
  • Comprehensive knowledge of SQL and database structures (i.e. scripting)
  • Minimum of three (3) years’ experience in Jenzabar EX SIS is preferred.
  • Minimum two (2) years’ experience with ERP application support including technical design.
  • Experience working with database reporting tools, particularly InfoMaker and ZogoTech is desired.
  • Experience in education technology preferably in higher education.

 

Supervisory Requirements:  None

 

Physical Requirements:
Ability to sit or stand for extended periods of time; ability to move freely around the campus and outreach centers; ability to lift up to 20 pounds; ability to bend, stoop, reach and grasp as required to perform responsibilities; ability to drive motor vehicle; and ability to work on the computer for long periods of time. 

 

Work Environment: Work performed primarily in an office environment. 

Cowley County Community College and Area Vocational-Technical School is dedicated to providing equal opportunities to all individuals regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, genetic information, marital status, political affiliation or other legally protected category. (Notice of Non-Discrimination found at http://www.cowley.edu/about/legal.html) 

 

To apply for this opportunity: Submit a complete application packet, including cover letter, resume and staff application to: Cowley College, Attn: Human Resources, 125 South Second St., PO Box 1147, Arkansas City, KS 67005 or email to: employment@cowley.edu. This position will remain open until filled.  Equal Opportunity Employer. Voluntary EEOC form - Non-discrimination notice.

 

 

Public Safety Officer-Reserve — Part-Time Opportunity

Location: Arkansas City Main Campus

Cowley College is seeking a reserve Public Safety Officer.  Reserves are needed to ‘fill in’ during required shifts.  This is a part-time position. 

 

The Public Safety Officer promotes lawful behavior and protects the welfare of students, faculty, staff, and visitors as a uniformed presence on campus.  This position performs foot and vehicle patrols of the College campus and outreach centers to monitor behavior, secure buildings and property, investigate disturbances, maintain order during events and enforce regulations.  In addition, this position monitors the physical safety of campus and center buildings by locking and unlocking doors, patrolling and monitoring using surveillance systems, and reporting suspicious behavior.  During emergency situations, the officer responds to the scene, provides first aid, and alerts additional police or emergency personnel as appropriate. Other duties may include monitoring alarm systems and responding to alerts and serving as crowd control at special events.

 

Required Education/Training Background:

  • High School diploma or equivalent.
  • Associate’s Degree in Criminal Justice or related degree, preferred.
  • CPR, AED, and First Aid certification.
  • Taser Certification.

 

Required Experience:

  • Minimum of 2 years of security and/or public safety experience.  Law enforcement certification, preferred.
  • Current valid driver’s license with favorable driving record.
  • Must be able to pass a criminal background check.
  • Must be able to pass a pre-employment drug screen.
  • Must be able to complete MMPI Psychological Evaluation on file (within most recent 24 months).

 

Schedule

  • Reserve position requires flexible schedule
  • Day and evening work hours
  • Weekend shifts

 

This position will remain open until filled. EOE

 

To apply for this opportunity: Submit a complete application packet, including cover letter, resume and staff application to: Cowley College, Attn: Human Resources, 125 South Second St., PO Box 1147, Arkansas City, KS 67005 or email to: employment@cowley.edu. This position will remain open until filled.  Equal Opportunity Employer. Voluntary EEOC form - Non-discrimination notice.

 

 

 

 

 

 

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