Policies & Procedures of Cowley College


The development of institutional policies and procedures is a continuous process. It is also a cooperative venture, requiring the participation of trustees, administrators, faculty, and students. All college personnel are urged to become well informed concerning the Policy Manual. Statements contained herein are subject to change by official action of the Board of Trustees, but until such action is taken, the adopted policy shall be in force.

Policy recommendations may be initiated by individual faculty members, staff, administrators, or the Student Government Association. Such recommendations shall be submitted to the Administrative Council.

The Councils, and areas of jurisdiction for policy development, are as follows:

Business Services Council Series 100.00
Academic Affairs Council Series 200.00
Student Affairs Council Series 400.00

Upon the approval of the Administrative Council, policy statements will be submitted for consideration by the Board of Trustees. Upon adoption of a policy by the Board of Trustees, the new policy shall be distributed to employees and or students as appropriate.

A policy statement that has been adopted by the Board of Trustees immediately becomes a part of the official Policy Manual governing all operations of Cowley College. Exceptions to such policies may be made only by the Board of Trustees or by the President with the concurrence of the Board of Trustees.

This Manual is maintained on-line and serves as the official copy of current policies and procedures.

Click here to view the Faculty Master Agreement


Administrative Procedure (AP)

Academic/Research (ACD) – procedures that relate to teaching, research, and outreach.

Employment and Benefits (EMP) – procedures, rules, and related information impacting working relationships with the college for all employee groups.

Ethics, Integrity, and Legal Compliance (ETH) – procedures concerning appropriate conduct and/or compliance with law.

Financial (FIN) – procedures related to accounting, budgeting, procurement, travel, and other financial functions.

Information Technology (INT) – procedures that cover systems, access, data, and related issues.

Operational (OPR) – procedures that are of a general administrative or operational nature.

Public Safety and Health (SAF) – procedures concerning security and safety of students, faculty, staff, and guests.

Shared Governance – procedures that relate to initiating a proposal, policy change, or purchase request to help ensure that all potentially impacted parties have been consulted in the decision-making process.

Student (SDT) – procedures applicable to status as a student.

Sustainability (SST) – Procedures promoting development and growth.