COVID-19 — Cowley College Response

Last updated: Friday, April 9, 2021

covid-19 banner

The Cowley College Tactical Leadership and Emergency Response Team’s role is to mitigate the spread of COVID-19 while providing quality and affordable education to our students. This information will be frequently updated as the institution responds to the request of both local and federal health and government officials.

To report an active case on campus please follow the procedure listed under our On-Campus Health Protocols. For all other questions or concerns you may contact the Cowley College Response Team via email at

The health and safety of our students, faculty and staff continues to be our highest priority in support of our students’ academic success. Cowley College is continuously working to develop protocols that will help reduce the spread of COVID-19 and to help ensure the health and safety of our students, employees and visitors.  Cowley College has collaborated with state and local health officials to develop and implement the following safety measures:

Effective April 9, 2021, employees are no longer required to wear masks or social distance in work areas when engaging with other employees. Masks and social distancing are still required in classrooms and commons areas or where interactions with students and the public occur.

Office Of The President

  • Leading and supporting a proactive culture of sustainable safety measures to minimize exposure
  • Increasing the number of meetings held virtually rather than face to face
  • Adding the live stream option for Board of Trustee meetings to minimize face to face attendance
  • Moving Board Of Trustee meetings to the Wright Room to allow for adequate social distancing


Promoting Behaviors that Reduce Spread

  • Students who are sick or have recently had a close contact with a person with COVID-19 are encouraged to stay home or in their living quarters.
  • Virtual learning, if feasible, will be available for sick or self-isolating students.
  • Cloth face coverings can be worn as feasible, especially in conditions that hinder social distancing
  • Handwashing and hand sanitizer use is recommended

Maintaining Healthy Environment

  • Cowley College cleans and disinfects classrooms on a regular basis.  All classrooms are equipped with the appropriate cleaning supplies
  • Classroom sizes have been modified to accommodate students based on the social distancing guidelines.
  • Modified classroom layouts provide adequate distance between individuals in experiential learning classes (labs, technical education, etc.)
  • UV Lights for all HVAC systems

Maintaining Healthy Operations

  • Course offerings in online, hybrid and synchronous learning options
  • Cowley follows the recommendations of the CDC and local health department

Science Lab Protocols

  • Include COVID-19 safety protocols as part of the regular lab safety instruction
  • Limit the number of students at lab benches which may include conducting labs in shifts,andminimize time at lab stations when appropriate
  • Disinfect lab equipment between student use
  • Disposable tools and equipment will be used whenever possible(pipets, for example).Provide disposable gloves when handling lab equipment
  • Sanitize safety glasses and goggles after each use and place them in a UV irradiation cabinet each day
  • Encourage the use of face masks when working with lab partners.
  • Lab tables will be sanitized after each student use.
  • Provide hand sanitizer for student use when entering and leaving the lab


In order to help prevent the transmission of COVID-19 amongst student-athletes and all essential athletic personnel, the Cowley College athletic department has established a return to play plan for all sports (re-entry) upon arrival to campus for intercollegiate athletics. The Athletic Training and Coaching Staff will perform an in-depth risk assessment upon arrival to campus as well as multiple daily symptom screenings to ensure identification of symptomatic individuals. The Athletic Department will also follow Kansas Jayhawk Community College Conference guidelines for screening and safety in relation to intercollegiate competitions. Guidelines are in place to follow Cowley County Health Department guideline for symptomatic individuals.

Enrollment Management and Admissions

  • All locations have plexi- glass in front of employee’s desks to allow for adequate social distancing
  • All shared computers are sanitized and wiped down before and after each use
  • Hand sanitizer is readily available at all admission stations
  • Social distancing guidelines have been put in place during tours and interactions within the Welcome Center
  • Students have the opportunity to enroll via zoom by appointment or face to face

Residential Housing

  • UV lights for all HVAC systems
  • Communicating via email, phone, or text rather than face-to-face
  • Encouraging the use of masks
  • Daily cleaning and sanitation
  • Sanitation stations at the entry of every dorm building
  • Expanding move-in with new procedures
  • Reduction in dorm lobby furniture
  • No large group meetings
  • Encouraging social distancing
  • Athletic teams grouped together by floors
  • No non-Cowley resident guests

SSS, Impact and Trio Program

  • New Student Group Orientations are Zoomed
  • IMPACT Interviews are virtual
  • Tutoring is available virtually
  • Staff training is being held virtually
  • We arranged for borrowed materials to be returned through the mail rather than face to face
  • Distant meetings are attended via internet so no travel required
  • The computer lab is set up to provide social distancing
  • Alternative online option for events
  • Instructors are prepared for both virtual and face to face classrooms
  • The transfer visits are prepared for both virtual and face-to-face visits in the fall

Upward Bound Trio Program

  • Taking temperatures of our students when they arrive on campus after the weekend
  • Administer the COVID Questionnaire
  • Practice social distancing and wear face masks when traveling in Cowley vehicles
  • Wipe down tables and chairs in the Student Center after having an activity
  • Removed chairs from tables in the dining hall for social distancing
  1. Self-assessment. All faculty and students will follow the self-assessment guidelines before each class meeting. Individuals should stay home or self-isolate if they have COVID-19 type symptoms and/or run a fever. Students can find the most current questionnaire on the Cowley COVID-19 website.
  2. Class size and duration. Instructors will meet with students in groups not to exceed the COVID capacity calculated for the assigned classroom.  If enrollment in a section exceeds the COVID capacity for the assigned classroom, faculty will determine how the students will be divided and meet during the scheduled meeting time. 
    Examples that faculty may select include dividing the enrolled students into smaller groups and scheduling each group a portion of the meeting time.  One option might be to meet with half of the students on day one, the other half on day two and continue to alternate meeting with each group throughout the remainder of the semester.  Another option might be to divide the meeting time in half and meet with half the students the first half of the schedule class time and the second group the last half of the scheduled class time.  Students should be provided direction and clearly understand how the scheduled class time will be met.  Any students unable to attend should be provided with instructions on how to accomplish the work completed during meeting times or access to a similar presentation through Blackboard.
  3. Face coverings. Faculty and students are required to wear face coverings at all times in the classroom. Faculty retain the right to add additional health and safety measures as they see fit.
  4. Personal hygiene. All faculty, students, and staff should engage in frequent, thorough handwashing and cover all coughs and sneezes. Individuals should not touch their face. Hand sanitizer will be available in building hallways and all classrooms.
  5. Faculty and student interaction. All classroom, office, and meeting room seating will be set up to allow 6 feet of social distance between students and students and faculty.  Individuals should stay 6 feet apart in hallways and common areas when possible.
  6. Attendance. Faculty will take attendance each class period.  Attendance will consist of the names of students present on a specific date in the event that a positive COVID-19 case is identified and requires notification and tracking of others.
  7. Teaching Methods. To maintain social distancing, faculty will use teaching methods that do not closely group students but allow for their interaction.  Objects will not be shared.
  8. Sanitation. Faculty will ask students to assist with disinfecting all tables, chairs, desks, keyboards, door handles, and other classroom equipment at the end of class.
  9. Availability of material. Instructors will make all instructional materials, lectures, and assignments available in Blackboard for students who must attend remotely.  This includes students who cannot wear face coverings for medical reasons and students not able to attend due to illness or quarantine requirements.

Faculty will refer any students, colleagues, or personnel in need of medical attention to Cowley College Health Services at 620.441.5236 or their health care provider.

Percentage of Active, Positive Cases for All Students and Employees

Based on guidance from County Health Officials, the College will monitor percentage of active cases. In the event active cases exceed 5%, the College will consider adjusting current operations based on contextual factors and guidance from health officials.

Current Unduplicated Headcounts
Students: 2,360 — Full Time Employees: 195

April 8, 2021






Percentage of Active, Positive Cases for Students Currently Residing in Residential Housing

Based on guidance from County Health Officials, the College will monitor percentage of active cases. In the event active cases exceed 10%, the College will consider adjusting current operations based on contextual factors and guidance from health officials.

April 8, 2021

Current Unduplicated Residential Student Headcount: 410







#1: Based on guidance from County Health Officials, the College will internally monitor the percentage of active cases in academic classes and small teams on a case by case basis. In the event active cases exceed 25%, the College will consider adjusting current operations based on contextual factors and guidance from health officials.

#2: The College may adjust current operations at lower percentages if contextual factors or guidance from health officials warrant such action.

Cowley Hosted Vaccine Clinics

IMPORTANT NOTE: There is NO cost to receive the vaccine! Please bring a photo ID and your health insurance card or SSN the day of the clinic. If you DO NOT have these documents you can STILL receive the vaccine at NO COST! Simply register online OR complete the required paperwork.

Tuesday, April 20th from 10:00am-2:00pm in the Wright Room of the Brown Center on the main campus, 215 S. 2nd, Arkansas City.
Graves Drug will administer Johnson and Johnson 1 dose vaccines to Cowley students, employees, and the general public on a first come first serve basis and you must be 18 years of age or older to be eligible.

Friday, April 23rd from 9:00am-2:00pm in the W.S. Scott Auditorium on the main campus, 216 W. 5th Ave., Arkansas City.
KDHE will administer Johnson and Johnson 1 dose vaccines to Cowley students, employees, and the general public on a first come first serve basis and you must be 18 years of age or older to be eligible.

Saturday, April 24th from 10:00am-3:00pm in room 15 of the Short General Education Building on the Sumner Campus, 2208 Davis-White Loop, Wellington.
KDHE will administer Johnson and Johnson 1 dose vaccines to Cowley students, employees, and the general public on a first come first serve basis and you must be 18 years of age or older to be eligible.

According to both the CDC and the local health department, you are not required to quarantine after exposure if you have been fully vaccinated (14 day after being fully vaccinated OR 14-days after the vaccination series is complete) and are not experiencing any symptoms. However, social distancing protocols are still in place on campus. Please be aware that protocols may differ from one facility to another and these statements pertain to Cowley College campuses only.

Below are external resources to vaccine information:

Institutional Testing FAQs for Full-Time Employees & Housing Students

  1. Who should I contact if I am feeling ill or have been in close contact with someone who tested positive?
    Please CALL the appropriate testing coordinator listed below to make arrangements for testing.

    • Lacey Kennedy - Main Campus, Winfield Employees & Housing Students
      Ext. 5236
    • Julia Jarboe – Mulvane Employees
      Ext. 3060
    • Eddie Andreo – Wichita Employees
      Ext. 7101
    • Janet Grace – Wellington Employees
      Ext. 6556

  2. Is there a better time of the day to take my test or day of the week so that I can expedite the return of my results?
    1. It is best to test in the morning hours to schedule pickup in the early afternoon. The sooner it is in transit the quicker you will receive results. DO NOT EAT OR DRINK 30 MINUTES BEFORE TESTING!
  3. If I am not on the main campus, how do I get my sample back to the main campus with Steve Hart so that FedEx will pick it up?
    1. Those not on main campus should work through the setup process with the campus administrator or designee. The test will not return to main campus they should be shipped directly from that site.
  4. What is the common turn-around time when I send in my specimen to get results sent to me?
    1. We have been seeing turnaround time to be at 48-72 hours. The facility is not open on Sundays so if you don’t get results on Saturday there will not typically be processed until Monday.
  5. As a full-time employee and housing student at Cowley College, how many test kits will be available for my usage during the spring semester?
    1. Every full-time employee will be offered two (2) tests within the semester so please ONLY test when you are symptomatic or have been in close contact with someone who has tested positive. Unused tests can be donated back to the student test bank to be offered to housing students through the Health Services Coordinator or administered to athletes by the Athletic Department.
  6. How can I ensure my COVID test is processed in the most efficient time frame possible?
    1. Take your time and pay attention to details when following the testing instructions provided in the kit.


Instructions for scheduling a pickup with a Fed Ex Person instead of the Automated System:
Call Fed Ex at 1-800-463-3339

  1. You will be asked what you would like to do? Say schedule a pickup
  2. 150lbs or greater? Say no.
  3. Using a label, billable stamp or I don't have it? Say I don't have it. This will get you transferred to a Fed Ex Representative.
  4. You will be asked if this is for an Express pickup or Ground? Shipments are Express.
  5. The representative will ask for information such as your phone number, first and last name and your address.
  6. The rep. will ask, what type of label is this and he will give you some choices. Choose, this is a black and white label.
  7. The rep. will ask how many packages you have and the weight. These labels show 1lb per box.
  8. The rep will also ask where the package will be located. For example, I tell them our south overhead door.
  9. The rep will confirm all the information to be correct. Then you will get a confirmation number.


You will need to tell Fed Ex what time the packages will be ready. Fed Ex requires a 3 hour window for same day pickups.
So, for example if your closing time is 5:00PM, then you will need to tell them the packages will be ready at 2:00pm and closing at 5:00pm.

Also, you can take them to the nearest local Fed Ex drop box. I would not recommend this and would only use this in an emergency.
For example, if you have a late test done that needs to go out after Fed Ex has already picked up for the day.

Health Services

The health office is still open Monday through Friday from 8 a.m. to 4:30 p.m. If you are not on campus or simply don’t want to meet face-to-face, additional contact options are listed below. FaceTime can be made available via the cell phone number below.

Contact Info:
Lacey Kennedy
Health Services Coordinator
Office: 620-441-5236
Cell: 620-741-1800 (call or text)

Student Life Counselor

Counseling services are still available during this time. You can reach the Student Life Counselor via email or phone. Please continue to book appointments online with me via Setmore. Availability hours are 8 a.m. to 4:30 p.m., Monday through Friday. Many virtual session options are available via Zoom or FaceTime.

Contact Info:
Ashley Demaree, LMSW


IMPACT TRIO Program is here to help students achieve success both online and face to face.  Our offices are currently open and the computer lab is available for student use. We can meet, advise, or tutor both in person or through zoom and phone sessions. We are also here to assist sophomores about to graduate and need help transferring to a university. We have graphing calculators and laptop computers available for checkout.  

We have openings in our program for online and on-campus students and are accepting applications. Qualifications include one of three categories; first-generation (neither parent has a bachelor’s degree), Pell grant recipients, and documented learning ability struggles. Students must be four-year degree-seeking and full time. The application can be found at

Contact Info:
Roxanna James

Student Accessibility/Title IX

Accessibility accommodations will continue as normal with special adaptation to situations of online learning. We will take in consideration the special needs of those students impacted on a case-by-case scenario. Please contact the Accessibility Coordinator if you have any questions during this time.

Contact Info:
Jim Brown, LMSW

The Cowley Bookstore is OPEN and we want to reassure you that the health and safety of our students continues to be our highest priority. For your convenience, we have compiled a list of answers to the most common questions regarding the purchase of course materials. Should you have additional questions, please do not hesitate to contact the Cowley Bookstore!

Where is the Cowley Bookstore located?
The Cowley College Bookstore on the main campus in Arkansas City is your full service Bookstore for obtaining your required course materials.

Cowley College Bookstore, Ark City Campus
207 W. Fifth Avenue
Fall & Spring Store Hours
Monday-Friday 7:30am-4:30pm

When shopping at the Cowley Bookstore, am I required to wear a face covering?
YES! All Cowley students, employees and guests will be REQUIRED to wear a face covering when visiting any Cowley College location. In addition, we encourage all students and guests to utilize the hand sanitizing stations upon entrance to campus buildings.

What do I need to bring with me when purchasing course materials at the Cowley Bookstore?
In addition to wearing a face covering, please bring your Cowley Student ID Card and a PRINTED copy of your course schedule.

Can I order my textbooks online and have them shipped to my home?
Absolutely! Shop from the convenience of your home or office and have your course materials shipped to you! Create an account, add your textbooks to your shopping cart and have them shipped to your door step for a flat UPS Ground rate of $7.95!

Can I order my textbooks online and pick them up when I arrive on campus?
Yes, you sure can! The Cowley Bookstore offers FREE in-store pickup at the Ark City Campus Bookstore. After your order is submitted, allow 1-2 business days for processing. A Bookstore representative will contact you when you order has been processed and is ready for pickup.

How do I find out how much my course materials will cost?
Course material requirements, including price, are available on the Bookstore website You will select the term, department, course number and section of the courses that you are currently enrolled in.

Or, you can link to the Bookstore website from your Tiger Connect account. Once logged into your Tiger Connect account, simply select My Textbooks under the Student Tab. Your personalized course material list will automatically populate for you based on courses that you are currently enrolled in.

How can I pay for my course materials at the Cowley Bookstore?
The Cowley Bookstore accepts cash, check, VISA, MasterCard, Discover, American Express and Cowley Gift Cards.

Can I charge my course materials to my student account?

Textbook Scholarship - Students who have been awarded and have accepted a textbook scholarship, may charge their required course materials. Course materials issued on scholarship are only on loan for the duration of the term and must returned to the Bookstore in good condition at the conclusion of the term. Course supplies such as paper, calculators, computer software, etc. cannot be charged to a textbook scholarship.

Financial Aid - Students who have completed the FAFSA and qualify for a federal loan and/or pell grant are eligible to charge their course materials and supplies. Financial aid recipients who have a credit on their student account after tuition, course fees and dormitory fees have all been applied may charge course materials and supplies up to the amount of the remaining credit.

Third Party - Students may charge their course materials and supplies to a Third Party Payee such as an employer or government agency. Prior written authorization to charge to a Third Party Payee must be on file in the Business Office before students will be allowed to charge.

Whether you prefer to visit the Ark City Campus Bookstore or shop the online bookstore, the Cowley Bookstore staff is dedicated to providing a friendly and safe shopping experience for Cowley College students and guests!


Fall classes are open for enrollment with the full expectation of normal face-to-face course offerings being available during the fall semester.

  • Cowley College classes that are taught in the high schools by the high school teacher will follow the guidelines of the school district they are held in.
  • If you have questions:
    • contact Cowley College admissions personnel at 620-441-6335
    • contact the vice-president of academic affairs, Michelle Schoon at 620-441-5204

Transitioning into Distance Delivery Classes

What students need to have access to in order to transition into distance delivery.

  • Reliable Internet Access (broadband access) should be enough to watch a Youtube video.
  • Computer (with ability to download software or digital resources –or identify which classes will require this).
    • Does a Chromebook work or not? Yes, as long as they are not needing NPAPI plug-ins.
    • Smartphone an option?  Plausible, but not recommended.
  • To check your computer operating system in Blackboard Help.
    • Blackboard tests browsers using a variety of devices and operating systems. Support is not limited to these specific operating systems. We support the desktop browser versions regardless of the particular device or operating system they run on.
  • Dual-credit students who have resources blocked should notify their local IT department about blocked websites.

How to connect to Zoom, if required.

How to log into Blackboard.

How to utilize Blackboard Student Orientation (Bb Orientation). Located on Bb Landing Page as NCD5100: Blackboard Student Orientation.

For Blackboard Support, contact

For Technical Support, contact

For questions about your class, contact your instructor.

Honorlock Enabled Exams

Honorlock - Proctoring Chrome Plugin

If your instructor is offering tests through Honorlock proctoring, the attached Blackboard Student Guide provides a full explanation of the steps required to take an Honorlock enabled exam. Click here for the PDF student guide for Honorlock.

Manual install for the Honorlock Chrome Plugin

For a video on how to take an Honorlock proctored exam, review this video:

Writing Center

The Writing Center is closed for the summer. It will re-open at the start of the fall semester with a combination of online and in-person tutoring and workshops. Visit for more information on all of the available options. You can also follow @cowleywrites on Instagram, Facebook, or Twitter for updates. We are excited to be able to offer a new range of services that will support all Cowley College students, no matter where they are at the moment!


Jennifer Rupp
Humanities Instructor
Writing Center Coordinator
Cowley College

  1. Good News, Students still have 24/7 access to ALL of our on-line resources!
    • Users must use our specific usernames and passwords to access each database. This password info can be found on Tiger Connect and Blackboard.
  2. The library is still open to students. If you are healthy, are not quarantined, and have not been to a quarantined area, you can still visit the physical library.
    • Students will be seated more than 6 feet apart at computer pods and tables. Hand sanitizer is available upon entering the library. Face masks are required per college protocol.
  3. Library Hours are all regular hours currently:

    Fall & Spring Semester

    • Mon – Thurs: 7:45am – 10pm
    • Friday: 7:45am – 4pm
    • Saturday: Closed
    • Sunday: 2pm – 10pm


    • Monday – Thursday: 8am – 8pm
    • Friday: 8am – 12pm
    • Saturday & Sunday: Closed
  4. Library Staff are available and happy to help.

Dorm Manager Contact Information

Central - Tanner Brock - 620.218.3704
Oscar Kimmell - Tori Beltz - 316.648.9470
Docking - Lana Da Silva - 217.820.3613
Kirke-Dale - Housing phone 620.741.1773
Storbeck - Ian Alumbaugh - 660.582.0693
The Lodge - Lynlea Bartlett - 620.660.9242

Residential Housing

We have met continually throughout the pandemic to create a plan to continue a safe environment for our residents. Below we have outlined how we will proceed throughout the academic year in the dorms. If you have any questions feel free to reach us by email at

If you have not request a Housing contract you can do so in the link below.

If you have turned in your contract and are missing any information, please return it to the Housing department as soon as you can. Building & Roommate information will be sent out via mail in mid-July.

  • UV lights for all HVAC systems
  • Communicating via email, phone, or text rather than face-to-face
  • Encouraging the use of masks
  • Daily cleaning and sanitation
  • Sanitation stations at the entry of every dorm building
  • Expanding move-in with new procedures
  • Reduction in dorm lobby furniture
  • No large group meetings
  • Encouraging social distancing
  • Athletic teams grouped together by floors
  • No non-Cowley resident guests
  • All other Cowley Housing policies will be in place

Cowley Bookstore Dorm Delivery

Course materials for the fall 2020 semester will be available beginning Monday, July 27th. Housing students who place their order online prior to Thursday, August 13th can select FREE delivery to their Dormitory. When you arrive on campus for Dorm Storm, your Bookstore order will be available for pickup from your Dorm Manager. Visit to place your order!

The Patrick J. McAtee Dining Center is the central location for main campus dining.

  1. New Expanded Meal Times:
    1. Breakfast – 7:15am – 9:00am
    2. Lunch – 10:30am – 1:30pm
    3. Dinner – 4:30pm – 6:45pm
  2. Entrance to the dining hall will be through the south doors to the building. The west doors are now for exit only.
  3. Cowley employee meal cards are still available through payroll deduct.
  4. Dine in or take out available – all meals will be served with disposable plates, containers, utensils and cups.
  5. No self-serve items will be available – for example salads and sandwiches will be pre-made.
  6. Only four chairs at each table to meet social distancing guidelines.

If you have any questions, please contact:

Jason S. O’Toole
Executive Director of Student Affairs
Cowley College
125 S 2nd Street
Arkansas City, KS 67005

Flex-work: Alternate Work Schedule Agreement

Click here to download the "Flex-work : Alternate Work Schedule Agreement" in Word doc format

Guidelines for Establishing Cowley Operational Required Employees (CORE) Related to COVID19

All employees at Cowley College are valued and important to the success of the College. There may arise situations which could affect the operations of the College and staffing levels due to the nature of this crisis.  To sustain College operations, certain positions have been identified as operationally necessary.  These employees are identified as CORE (Cowley Operational Required Employee) personnel.

Cowley Operational Required Employees (CORE)

(Note:  Positions designated with an asterisk have the ability to work onsite or remotely)

  • President
  • Administrative Assistant to the President*
  • Vice President of Academic Affairs
  • Administrative Assistant to Academic Affairs*
  • Vice President of Finance and Administration
  • Administrative Assistant to the VP of Finance and Administration*
  • Vice President of Institutional Advancement
  • Director of Institutional Communication and Public Relations/Sports Information
  • Vice President of Information Technology
  • Jenzabar System Administrator
  • Email/Server System Administrator
  • SQL Database Administrator*
  • Network System Administrator*
  • Athletic Director
  • Executive Director of Enrollment Management
  • Admissions Representative
  • Admissions/Advising Coordinator
  • Department Secretary -Admissions
  • Director of Financial Aid
  • Financial Aid Specialist
  • Executive Director of Student Affairs
  • Executive Director of Institutional Effectiveness*
  • Sumner Campus Operations Officer
  • Academic Outreach and Mulvane Site Coordinator
  • Director of Human Resources
  • Payroll/Benefits Coordinator*
  • Director of Marketing*
  • Webmaster*
  • Academic Department Chairs*
  • Associate Vice Presidents*
  • Registrar
  • Director of Auxiliary Services
  • Director of Library Services
  • Director of Maintenance and Grounds
  • Maintenance
  • Director of Public Safety
  • Public Safety Officers
  • Custodians (may decrease over time)
  • Director of Housing
  • Dorm Managers
  • Health Services Coordinator
  • Student Life Counselor

Telecommuting Protocol

Protocol Overview

Cowley College considers telecommuting to be a viable alternative work arrangement in certain circumstances which, when properly implemented and administered, benefits both the College and the telecommuter. The college defines telecommuting as a work arrangement in which some or all of the regularly scheduled work is performed at an off- campus worksite.

Telecommuting is a voluntary work alternative (unless specifically stated as a condition of employment) that may be appropriate for certain positions subject to college approval. Cowley College allows telecommuting on an individual case basis. Before a department and an employee may enter into an agreement, an Administrative Council member or person in the respective area and/or President must authorize the individual to work from a remote site.

Telecommuting is not an entitlement, it is not a college wide benefit; and it no way changes the basic terms and conditions of employment with Cowley College. Employees remain obligated to comply with all policies, practices and instruction. Failure to do so may result in the termination of the telecommuting agreement and/or disciplinary action, up to and including termination of employment.


A job function acceptable for telecommuting is one that can be performed at a remote site without diminishing the quality of work or disrupting the productivity of an office. An employee interested in telecommuting must meet the following eligibility criteria:

  • Have a demonstrated ability to work well with minimal supervision;
  • Have a thorough knowledge and understanding of the job tasks and operations for which they are responsible;
  • Have a history of reliable and responsible accomplishment of work duties; and
  • Have demonstrated an ability to independently establish priorities and manage time.


Employees who wish to telecommute must obtain approval and complete the Telecommuting   Agreement from their supervisor, respective Administrative Council member, and the President of the College.  The employees request must be approved by the appropriate Vice President and/or President. The approved document serves as a telecommuting agreement between the College and the employee.

Termination of Telecommuting Agreement

Employees may be issued College equipment and resources necessary to perform their duties.  At the termination of the Telecommuting Agreement, employees must return College-owned equipment, records, and other resources provided to them within five (5) business days of termination of the agreement. 

The Director of Human Resources will maintain records of all telecommuting agreements.

Telecommuting Agreement form (Fillable PDF Version)

Telecommuting Agreement form (Printer Version - Word Doc)

Returning to Work

  1. If you have had exposure to the COVID-19 infection as defined by the attached Isolation Order from Cowley County on March 12, 2020, you must notify your supervisor immediately. Then, you must self-isolate for a 14-day period starting from the time you were no longer exposed. In these instances, employees may be able to work from home during the period of isolation. However, this will be on a case-by-case basis.
  2. If you feel sick or voluntarily choose to self-isolate, notify your supervisor. You will be required to use sick or vacation leave for such absences.
  3. If you show symptoms as outlined by the Centers for Disease indicating potential COVID-19 infection, please contact your health provider to be tested.
  4. If you test positive for COVID-19, the Cowley County Health Department will issue orders regarding quarantine status.
  5. If you have physician documentation and recommendation which indicate you are in a high-risk group and need to self-isolate, employees may be able to work from home during this period on a case-by-case basis depending on the nature of the employee’s duties and approval of the supervisor.

Employee Travel

Employee travel via vehicle for college business will be allowed except for travel to quarantined areas listed on the Kansas Department of Health and Environment website at The only exception for travel through quarantined areas will be if there is no overnight stay and if stops are limited within the area. Precautions must be taken by the employee to mitigate exposure to COVID-19 by wearing a face covering at rest stops or when getting gas and always maintaining six feet of social distance.

Employee travel via airlines for college business will be allowed except for travel to quarantined areas listed on the Kansas Department of Health and Environment website and only on those airline carriers that have strict safety protocols in place (such as requiring face coverings to be worn for the duration of the flight). The only exception for travel through quarantined areas will be if there is no overnight stay and if stops are limited to within the airport. Precautions must be taken by the employee to mitigate exposure to COVID-19 by wearing a face covering during check-in, gate time, boarding, and during the duration of any airport layover.

Kansas Department of Health and Environment

Outdoor WIFI is available for faculty, staff and students to use at the locations shown on the maps below. The green highlighted areas indicate the parking access points for optimal coverage.

Galle-Johnson Parking Lot
Main Campus - Arkansas City

Hafner Training Center
Arkansas City

Wichita Downtown Center

Mulvane Campus

Sumner Campus in Wellington


April 8, 2021

Effective April 9, 2021, employees are no longer required to wear masks or social distance in work areas when engaging with other employees. Masks and social distancing are still required in classrooms and commons areas or where interactions with students and the public occur.

November 13, 2020

Cowley College to require face coverings on all campus locations

In an effort to advance a culture of wellness while mitigating the spread of COVID-19 on a Cowley College campus or location, all students, staff, faculty, and campus guests will continue to be required to wear face coverings while on College property at all times until further notice. Face coverings may be in the form of masks, scarfs, face-shields, etc. so the spread of infectious disease is mitigated. The effectiveness of face coverings is furthered by maintaining social distancing and practicing good hygiene.

Employees will be required to wear a face-covering at all times during all face-to-face interactions while on College property. Employees do not need to wear a face covering if they are alone in their personal workspace. Students do not need to wear a face covering if they are in their personal student housing rooms.

Individuals who have medically documented reasons for not being able to wear face covering options will need to have the documentation on file with the College’s Office of Academic Affairs or Human Resources.

March 19, 2020

The Cowley College COVID-19 Emergency Management Crisis Team (EMCT) working in tandem with our faculty, staff, and health and government officials continue to vigilantly monitor the ongoing Coronavirus (COVID-19) pandemic. The health and safety of our students, faculty and staff continue to be our highest priority in support of our students’ academic success. To this end, Cowley College will be transitioning our traditional model of face-to-face classes into a distance delivery format beginning on Monday, March 23, for the remainder of the spring semester. Arrangements will be made for lab and technical classes requiring skills assessments at a later date. In addition, residential housing students will be urged to return home or remain home. Only in extraordinary circumstances will students be permitted to reside on campus due to personal hardships which will be assessed on a case-by-case basis through a rigorous screening and appeal process.

Over the past few days, numerous protocols have been created and enacted to increase the safety and wellness of our students, employees, and community members. Currently, any campus guests, such as prospective students, must satisfactorily pass a screening process before being granted access onto the campus. All campus guests must have legitimate business, such as enrolling for classes or making a campus delivery, to be granted permission. Many buildings on campus are completely locked down. Facilities commonly frequented by employees, students or campus guests have only one access point, which will require screening for entry. The cleanliness of our facilities is paramount. Thus, our facilities are being disinfected routinely to reduce the spread of possible infection. All community events upcoming in the next few weeks have been cancelled or postponed. A list of all upcoming college and community events impacted by the COVID-19 pandemic are listed on the College website Regarding spring commencement, it is currently expected to be altered from its previous format due to size restrictions placed upon gatherings. Accordingly, the College is hoping to offer an alternative small group format for students to be personally recognized and celebrated among their peers and professors.

In closing, I encourage students to leverage the many resources which are being availed to you by the faculty and staff to help you successfully complete this spring semester. We, your College family, stand ready to assist you in being successful. Regarding our residential housing students, please be looking to be personally contacted by a College official to discuss your options and the process to safely and securely gather your personal belongings. Lastly, summer and fall classes are already open for enrollment with the full expectation of normal face-to-face course offerings being available during the fall semester. This current situation will pass, and we will be ready for a bright and opportunistic future. GO TIGERS!

March 13, 2020

Cowley College administrative and faculty teams continue to vigilantly monitor the ongoing Coronavirus (COVID-19) pandemic and closely follow updates from the Centers for Disease Control (CDC) as well as local, regional and state public health officials.

The health and safety of our students, faculty and staff is our highest priority in support of our students’ academic success. To this end, Cowley College has extended its spring break for an additional week until Sunday, March 22. This extension of spring break applies to students only and specifically to students residing in residential housing and/or taking face-to-face classes.

Faculty and staff meeting the qualifications listed in Principle number four (4) below will return to campus the week of March 16 to resume work. Residential housing students may be permitted to return to their housing facilities as early as Sunday, March 22, permitting the passing of a pre-screening process performed by student services personnel who will assess for student wellness and travel activity.

Regarding coursework, students taking online classes will resume classes as scheduled on Monday, March 16. However, all face-to-face classes will be transitioned into an online format and begin on Monday, March 23. This delivery format for classes, which were face-to-face, will remain in place until at least Friday, April 3, and then be reassessed. Faculty will assist students in this transition to optimize student success. The administrative and faculty teams will continuously assess the situation on the local, regional, and national levels throughout this period of time and make adjustments as needed. In addition, Cowley College leadership will continue working closely with our K-12, University, and local, state, and federal partners to take the most prudent course of action.

Recommendations are guided by the following principles:

  1. Maintain all College operations to ensure continuity of services and support for students.
  2. Mitigate the spread of the virus at Cowley College and its service area.
  3. Screen all returning residential housing students to ascertain their potential for exposure and to identify students who may exhibit symptoms consistent with the COVID-19. Provide safe and quarantined housing for students who have been exposed or show potential symptoms after passing pre-screening processes.
  4. If you are a student, employee, or campus guest, do not come to campus if:
    1. You are sick
    2. You have a chronic health condition that puts you at greater risk of the effects of COVID-19
    3. You have traveled internationally, have potentially been exposed to someone with COVID-19, or have travelled to a location listed in the most current Isolation Order. If this is the case, please self-isolate yourself for 14 days and call your healthcare provider.
    4. If you are a student and any of these apply, please be sure to notify student services and your instructors of your situation.
  5. Protect members of the Cowley College community through self- and mandatory self-isolation as well as social distancing, especially the three groups at greatest risk:
    1. those who may have been exposed
    2. those who have chronic health challenges
    3. those who are currently symptomatic
  6. Encourage all members of the Cowley College community to be informed and practice healthy behaviors as outlined by the CDC and County Health Department recommendations.
  7. Protect equity for our most vulnerable employees and students, as much as possible, as we respond to the situation.
  8. Continue to vigilantly monitor the situation and respond with agility to additional information or mandates from the CDC.
  9. Provide clear, consistent, and timely communications to our stakeholders.

We will continue to monitor the situation and to communicate regularly with updates to the Cowley College website at, which will serve as the primary portal for information. Please gather your information from additional reliable sources such as the Centers for Disease Control and Prevention at and the Kansas Department of Health and Environment at